Czy macie jakieś informacje na temat pracy w tej firmie? Jak wygląda atmosfera? Czy wynagrodzenie jest dobre? Czy są jakieś benefity? Jakie są warunki pracy? Z góry dzięki!
Your role centers on financial reporting and analysis. You'll prepare reports, assist in business planning and forecasting, and analyze budget versus actual figures. Additionally, you'll uphold financial controls (SOX) and support the Financial Controller and Controlling Manager in matters related to this area. You will be collaborating closely with Accounting and Payroll, and communication with the London HQ will be integral to your duties
What keeps you busy during the day:
• Providing support in business planning, forecasts and budgeting
• Monitoring and analyzing variances between budgets and actual numbers
• Taking part in implementing and providing SOX controls
• Supporting Financial Controller and Controlling Manager in day-to-day operations (calculations, analysis, preparing regular reviews (actual vs. forecast), collaborating on reporting/ controlling tools development
• Collecting budget inputs from head of departments
• Collaborating with the Accounting and Payroll team, as well financial team based HQ (London)
Jeśli szukasz roli, która łączy kontakt z ludźmi z pracą z systemami, danymi i dokumentami – znajdziesz ją u nas, w VML. Będziesz opiekował_a się jedną z naszych spółek, a Twoim głównym zadaniem będzie obsługa płac i dokumentacji pracowniczej. Niezależnie od tego, czy jesteś na etapie dzielenia się wiedzą z współpracownikami młodszymi stażem, czy dopiero planujesz rozwinąć skrzydła w obszarze kadr i płac, chętnie z Tobą porozmawiamy
Twoje obowiązki:
Kadry:
- Dbałość o porządek w zakresie dokumentacji pracowniczej zgodnie z polskim prawem pracy
- Pomoc pracownikom w kwestiach związanych z płatnościami i świadczeniami
- Zarządzanie danymi urlopowymi w systemie HR
- Nadzór nad wykonywaniem obowiązkowych badań lekarskich oraz szkoleń z zakresu BHP
- Pomoc w zbieraniu danych HR i sporządzaniu raportów
- Udział w lokalnych i regionalnych projektach HR
Płace:
- Przygotowywanie danych wstępnych do naliczania listy płac
- Wypełnianie niezbędnych raportów, takich jak: PIT/ZUS/GUS/PFRON/PPK
- Zarządzanie świadczeniami socjalnymi pracowników (ZFŚS)
Scheduling work and creating Gantt charts to visualize project timelines, creating
Updating and managing project documentation
Managing tasks distribution and workflow within the project
Strict quality control and enforcement of specified standards
Risk management in the project, including identification, analysis, and response to potential threats
Managing project implementation from the testing phase to actual deployment
Supporting audits and project control processes, ensuring access to necessary documents, and responding to stakeholder queries
Maintaining regular communication with the client, identifying their needs and expectations, managing project scope, and escalating any potential issues
Leading and motivating the project team, ensuring proper information flow, task delegation, and monitoring progress
Collaboration with the business team in project budgeting
Scheduling work and creating Gantt charts to visualize project timelines, creating
Updating and managing project documentation
Managing tasks distribution and workflow within the project
Strict quality control and enforcement of specified standards
Risk management in the project, including identification, analysis, and response to potential threats
Managing project implementation from the testing phase to actual deployment
Supporting audits and project control processes, ensuring access to necessary documents, and responding to stakeholder queries
Maintaining regular communication with the client, identifying their needs and expectations, managing project scope, and escalating any potential issues
Leading and motivating the project team, ensuring proper information flow, task delegation, and monitoring progress
Collaboration with the business team in project budgeting
Providing support in business planning, forecasts and budgeting
Monitoring and analyzing variances between budgets and actual numbers
Taking part in implementing and providing SOX controls
Supporting Financial Controller and Controlling Manager in day-to-day operations (calculations, analysis, preparing regular reviews (actual vs. forecast), collaborating on reporting/ controlling tools development
Collecting budget inputs from head of departments
Collaborating with the Accounting and Payroll team, as well financial team based HQ (London)
Delivery of assigned project e.g. web updates, creation of email communication and newsletters, development of social assets & other marking related projects
Ensuring all project related task (including but not limited to reporting and project management in various tools, leasing with multiple internal and external stakeholders) are done on time and all parties are kept up to date with its progression
Building an excellent relationship upon trust and mutual understanding with the clients and local agency representatives in a difficult moment of change for the organisation
Monitoring of the client’s brand, industry, markets, and competitive activity
Collaborating with the regional transition team on implementing changes to current processes and ways of working as well as on new initiatives to increase productivity and ensure smooth and agile functioning
Client Management – building and maintaining a Client relationship, built upon trust and mutual understanding
The Briefing process – Account Executives should work closely with their Account Manager to make sure that all briefs are approved by the appropriate parties
The creative process & creative teams – Throughout the creative process ensuring the creative teams are kept up-to-date with any changes or developments, providing assistance in answering any questions and ensure that the appropriate account team reviews are set up in advance of all client meetings
Supporting the Client Service Leaders in transition process by reviewing existing processes and scopes
Providing day-to-day high level client’s support, from briefing to supply of assets - owning tasks and projects for the dedicated market - undertaking briefs for which she/he takes full responsibility, asks questions in consultation with the local coordinator, validating whether and which competence center should perform a given task, creating working groups for a given task, creates schedules, and fully implementing the project
Building an excellent relationship upon trust and mutual understanding with the clients and local agency representatives in a difficult moment of change for the organization
Monitoring of the client’s brand, industry, markets, and competitive activity
Collaborating with the regional transition team on implementing changes to current processes and ways of working as well as on new initiatives to increase productivity and ensure smooth and agile functioning
Implementing and educating current & newcomers on tools and processes
Coaching and supervising less experienced teammates
Working on integration with other departments and 3rd parties
Deploying processes and making sure the team is working in line with the agreed framework
Acting like an owner in the assigned processes by leveraging continuous improvements, identifying solutions that will increase productivity, and delivering operational excellence and efficiency
Articulating project’s objectives to the team members
Coordinating ground-level project execution
Acting as an internal liaison that reinforces client/project priorities, clarifies requirements, and solves for identified cross-discipline gaps
Scheduling and running meetings with internal constituents
Managing project team relationships in coordination with Client Service Team
Supports Client Service Team Leader and team in scoping new engagements
Helping the Client Service Team Leader and team drive internal and external communications (scheduling meetings, compiling/distributing notes, tracking action items, ensuring follow-through on intermediate and milestone deliverables, and so on)
Maintaining project momentum and keeps the project and team on track
Working in agreed framework and supports others within it by staying in line with it
Monitoring team performance according to SLA and KPIs, addresses key issues
Cataloging and maintaining all project documentation and deliverables
Supporting requirements gathering and refinement, including stakeholder interviews (and any required gap analysis), gathering, and organizing supporting information, analyzing data, and preparing reports that summarize findings; may function as a stakeholder proxy, both authoring and validating acceptance criteria
Assisting with defining and clearly explaining necessary project processes/workflows
Nadzór nad prowadzeniem pełnej księgowości spółek grupy w Polsce, w tym: nad księgowaniem dokumentów oraz prowadzeniem wszystkich ewidencji księgowych, kontrola nad prawidłowym obiegiem dokumentów księgowych, nadzór nad opisywaniem i dekretowaniem dokumentów, za procedurę potwierdzania sald z kontrahentami, rozliczanie inwentaryzacji
Sporządzanie jednostkowych sprawozdań finansowych oraz organizacja prac bilansowych umożliwiających prawidłowe zamkniecie roku obrachunkowego w spółkach grupy
Przygotowywanie sprawozdań i raportów na potrzeby zarządu, banków oraz instytucji zewnętrznych, w tym przetargów klienckich
Odpowiedzialność za aktualizację planu kont zgodnie z określonymi standardami sprawozdawczymi, wymogami kontrolingu oraz prawem podatkowym
WE ARE LOOKING FOR A SENIOR PAYROLL & HR CONSULTANT TO JOIN OUR TEAM, WHOSE RESPONSIBILITIES FOR THE FIRST 3-6 MONTHS WILL INCLUDE:
issuing and accounting for civil law contracts, including contracts for the transfer of copyright and license;
tax analysis of civil law contracts and copyright transfer agreements;
leading and implementing improvements to project accounts and ensuring smooth internal communication regarding potential changes and improvements;
preparation of applications and declarations in the Płatnik, ability to prepare payroll and collective declarations corrections;
managing an internal system of employee queries (supervising the correct use of the tool, updating the content, cyclical reporting), providing answers to employees in the area of human resources, payroll, taxes, social security;
project cost analysis, preparation of cost calculations in excel (comparison of inter-system data, preparation of financial calculations on the basis of baseline data, preparation of budget and cost statements);
providing substantive support to team members (advice), staff and management on matters relating to labour law, tax, social security;
good knowledge of accounting principles in the common HR and finance areas (provisions and accruals, cost planning, business persons' accounts, settlement of accounts balances);
AFTER A MAXIMUM OF 6 MONTHS, THE RESPONSIBILITIES WILL BE AS FOLLOWS:
payroll calculation for full-time employees;
preparation of scope of duties for full-time employees and the scope of services for cooperation agreements (B2B);
analysis and comparison of system data on employment, salary costs or budget planning for the company's management board;
cooperation with the EMEA network (periodic reports), participation in meetings, support in the preparation of pay rise files;
company vs market analysis of employee compensation based on data from SAR and Mercer (external company reports);
HR reports for internal purposes (% turnover, average length of employment, age, gender);
leading and implementing projects to improve the work of the department (project plan to be agreed with the line manager)
WE ARE LOOKING FOR A SENIOR PAYROLL & HR CONSULTANT TO JOIN OUR TEAM, WHOSE RESPONSIBILITIES FOR THE FIRST 3-6 MONTHS WILL INCLUDE:
issuing and accounting for civil law contracts, including contracts for the transfer of copyright and license;
tax analysis of civil law contracts and copyright transfer agreements;
leading and implementing improvements to project accounts and ensuring smooth internal communication regarding potential changes and improvements;
preparation of applications and declarations in the Płatnik, ability to prepare payroll and collective declarations corrections;
managing an internal system of employee queries (supervising the correct use of the tool, updating the content, cyclical reporting), providing answers to employees in the area of human resources, payroll, taxes, social security;
project cost analysis, preparation of cost calculations in excel (comparison of inter-system data, preparation of financial calculations on the basis of baseline data, preparation of budget and cost statements);
providing substantive support to team members (advice), staff and management on matters relating to labour law, tax, social security;
good knowledge of accounting principles in the common HR and finance areas (provisions and accruals, cost planning, business persons' accounts, settlement of accounts balances);
AFTER A MAXIMUM OF 6 MONTHS, THE RESPONSIBILITIES WILL BE AS FOLLOWS:
payroll calculation for full-time employees;
preparation of scope of duties for full-time employees and the scope of services for cooperation agreements (B2B);
analysis and comparison of system data on employment, salary costs or budget planning for the company's management board;
cooperation with the EMEA network (periodic reports), participation in meetings, support in the preparation of pay rise files;
company vs market analysis of employee compensation based on data from SAR and Mercer (external company reports);
HR reports for internal purposes (% turnover, average length of employment, age, gender);
leading and implementing projects to improve the work of the department (project plan to be agreed with the line manager)
Providing support in business planning, forecasts and budgeting
Supporting Financial Controller in day-to-day operations (calculations, analysis, preparing regular reviews (actual vs. forecast), collaborating on reporting/ controlling tools development
Collecting budget inputs from head of departments
Close collaboration with the Accounting and Payroll team
Dbanie o dobry wizerunek firmy oraz prawidłowy obieg informacji
Nadzór nad korespondencją przychodzącą i wychodzącą oraz kontakt z kurierami (w tym wysyłki masowe), koordynacja zamówień i zakupów (artykuły biurowe, elementy wyposażenia, zakupy do projektów
Wsparcie organizacyjne i administracyjne pozostałych pracowników firmy (w tym organizacja wyjazdów służbowych, delegacji zgodnie z obowiązującymi procedurami)
Przygotowywanie dokumentów i zestawień dla księgowości
Bieżąca korespondencja i komunikacja z siecią (HQ w Londynie, NY, Kansas oraz biurami współpracującymi)
Moderacja kanałów social media dla dużych marek (customer care i smalltalk)
Publikacja postów w kanałach social media
Monitoring antykryzysowy wypowiedzi o markach w internecie
Social listening - analiza wypowiedzi internautów o markach, przygotowywanie raportów podsumowujących dyskusje o markach, wraz wnioskami i rekomendacjami insightowo-komunikacyjnymi (przy wsparciu leadera projektu)
Moderacja kanałów social media dla dużych marek (customer care i smalltalk)
Publikacja postów w kanałach social media
Monitoring antykryzysowy wypowiedzi o markach w internecie
Social listening - analiza wypowiedzi internautów o markach, przygotowywanie raportów podsumowujących dyskusje o markach, wraz wnioskami i rekomendacjami insightowo-komunikacyjnymi (przy wsparciu leadera projektu)
Moderacja kanałów social media dla dużych marek (customer care i smalltalk)
Publikacja postów w kanałach social media
Monitoring antykryzysowy wypowiedzi o markach w internecie
Social listening - analiza wypowiedzi internautów o markach, przygotowywanie raportów podsumowujących dyskusje o markach, wraz wnioskami i rekomendacjami insightowo-komunikacyjnymi (przy wsparciu leadera projektu)