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Deliver and co-ordinate packages of work in accordance with relevant local legislation, THG and site regulations, to ensure inherently safe plant and equipment, proper environmental protection and safety of personnel
Support the Project Manager and align with the agreed, clear and well defined scope in advance of any project
Ensure that projects are delivered in line with expectations particularly in terms of budgets, timings and ramp up
Form strong, professional working relationships with both internal and external stakeholders, which may also include varied groups of sub-contractors
Successfully ensure day to day delivery of projects in relation to the agreed schedule of works and approved budgets
E2E delivery of smaller scale capital projects, supporting Project Managers in generating the relevant cost estimates and schedules
Co-ordinate contractors as necessary to deliver agreed scope of works within the project in the most value-added manner available
Prepare project documentation as per regulatory requirements to both THG and industry standards
Provide technical assistance to the THG Engineering departments during early phases of the project to assist in preparation of outline designs and schemes for feasibility studies and project assessment
Assist in establishing best practice through the introduction of relevant Standards, Specifications, Procedures and Practices
Ensure all Technical Documentation either created or modified is managed through the relevant THG quality procedures and also aligns with industry standards for document control
Collating information from all project update sessions, which can be used within post project LFE sessions
Promote a professional working culture and ethic within the THG Projects department
Manage a designated portfolio of supplier accounts
Ensure invoices for your designated portfolio are received and recorded in a timely manner via our external data capture system (CD) or via exceptional manual processing
Manage CD validations and exceptions via online portal
Manage 3-way match processes using relevant databases and accounting system (Sage)
Research and resolve invoice discrepancies and issues working with the supplier and internal stakeholders requesting credit notes or raising internal debit notes as and when required
Reconcile supplier accounts on a regular basis using agreed templates (monthly/bi-monthly as a minimum)
Request any missing supplier documents and ensure process is followed to have these captured in the system
Resolve supplier payment disputes/short payments
Ensure all invoices, credit notes and payments are allocated correctly on both supplier’s statement and our system
Monitor unposted invoices report for your designated portfolio of suppliers
Ensure debit balances for your portfolio of suppliers are reviewed, investigated and actioned to be within agreed KPIs
Take part in divisional finance and internal stakeholder weekly meetings
Develop and maintain excellent working relationships with all relevant internal and external stakeholders
Identify recurring issues and potential room for improvement within current processes