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Rekrutacje prowadzone przez firmę:
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Executive Assistant to The Board
Piastowska 7, Oliwa, Gdańsk
Wygasła: 10.04.2022
full-time
umowa o pracę
kontrakt B2B
manager / supervisor
Obowiązki:
Strategic cooperation with the management of the company
Substantive, administrative and organizational support for the management board and team
Administration area management, overseeing HR, budgeting, accounting and tendering procedures
Project management with particular focus on timeliness and efficiency
Conducting and coordinating activities and operations in order to ensure correct functioning of the office, proper document circulation, information flow and high efficiency
Cooperation with a law office (knowledge of legal and administrative issues will be a great asset)
Creating and updating registers and databases containing, among others, personal and financial data
Managing correspondence (e-mails, letters, parcels, etc.) and documentation (preparing, checking, filing on time, archiving)
Supporting the Office Manager in conducting and coordinating office activities to ensure efficiency and compliance with company policy
Operating digitalized records/information/communication systems and performing other IT tasks
Working with the office equipment, e.g., computer/photocopier
Creating and updating records and databases containing personnel, financial, and other data
Ensuring that electronic files are properly structured and organized
Familiarizing new employees with records/information/communication systems and the order/structure of data/electronic files. Providing staff support in this area
Managing the schedule and agendas of meetings, as well as arranging travel and business meetings for senior management, accounting for delegations
Managing telephone calls and correspondence (e-mails, letters, parcels, etc.)
Preparing, completing, and checking documentation
Supporting HR, budgeting, and accounting procedures