Ocena ogólna pracodawcy
CLIMATE-KIC HOLDING B.V. sp. z o.o. ODDZIAŁ W POLSCE
WARSZAWA, UL. POSTĘPU 14
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Użytkownik: Administrator
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Asystent / Asystentka biura
Warszawa
Wygasła: 10.07.2022
full-time
umowa o pracę
hybrid work
assistant
Obowiązki:
- This role is a part of EIT Climate-KIC Boost Team, which has the responsibility for making it easy to work in our offices, finding meeting space, supporting people in times of workload peaks, bringing together teams of people or supporting travel arrangements for individuals, and managing our events (online & in person)
- The Boost Team ensures that in each of our locations will have a set of facilities ready for anyone at EIT Climate-KIC to use, and have a set of off-site and virtual locations, platforms, tools and vendors so we can run meetings and events easily, with trusted suppliers
- The Boost Team works as a closely knit, self-directed, virtual team, part of our Enabling Services function and reporting to the Chief Operating Officer. The work of the team is extremely diverse and flexible, and is overall in service of enabling the organisation to deliver its work efficiently and in style, by making sure that we have great offices, meetings and events (virtual and physical) – all organised with attention to our carbon footprint, and by supporting our colleagues who have the most pressing workloads to get their jobs done in times of need
- KEY RESPONSIBILITIES
- The Boost Team is structured around four areas of responsibility:
- Office Management: to support local spaces, maintain a ‘front of house’ service, and ensure we have a set of local suppliers for office requirements, meeting space, events support, catering etc. When a team want to run an event, the Boost team will have done the groundwork. As part of office management responsibility this role includes:
- - Oversee smooth running of the office, in terms of office space needs, procurement, equipment and office supplies, all coherent with a zero-emissions, minimal waste policy
- - Meet and greet visitors at all levels of seniority
- - Review and implement an effective health and safety policy for the office and colleagues
- - Deal with correspondence, complaints and queries
- - Provide ICT support for shared equipment, individual computers and guests to ensure the smooth functioning of our digital infrastructure
- - Implement and maintain procedures/office/administrative systems
- - Produce documents, briefing papers, reports and presentations for the team
- - Responsible for monitoring office expenditure and producing monthly reports on this; advise staff on travel and available options that fit the appropriate budget framework and climate impact ambitions
- - Ensure budgets are adhered to by reconciling accounts on a regular basis
- Team Meetings: Taking the strain out of organising a team meeting, the Boost team will work with team leads to find space or work up the virtual support for a digital meeting, and set up the relevant tools, facilities and/or catering to fulfil the team’s needs
- Events management: Externally focussed events need great venues and seamless logistics. The Boost team work to ensure we have what we need in the places or on the platforms where we host events
- High workload individual support: Some people will be carrying particularly high workloads, either because of their role, or for a particular part of the year. The Boost team will support a limited number of people with diary management, travel booking etc
- The team also covers processes such as C-Suite sign off, procurement support, working alongside the Community desk etc
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
