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Intern in IT Project Management Analysis
Plac Solny 16, Stare Miasto, Wrocław
Wygasła: 27.04.2024
full-time
umowa zlecenie
full office work
hybrid work
trainee, assistant
Obowiązki:
The Intern in IT Project Management Analysis will support the Resources department, Finance and Project Management departments in the implementation and maintenance of IT project management standards, processes, and governance frameworks. This role involves assisting with project planning, monitoring project progress, preparing reports, and ensuring projects align with organizational goals and objectives. The ideal candidate is detail-oriented, possesses strong analytical skills, and is eager to develop their project management expertise
Key Responsibilities from Resource department:
- Project Support: Assist in the coordination and administration of projects, including planning, tracking progress, and documentation;
- Process Improvement: Support the development and improvement of project management processes and tools to enhance efficiency and effectiveness across projects;
- Documentation and Reporting: Prepare and maintain project documentation including status reports, project plans, and presentations for stakeholders;
- Governance and Compliance: Help ensure projects comply with established standards and governance frameworks;
- Stakeholder Communication: Assist in communicating with project stakeholders and team members to provide updates and gather feedback;
- Resource Management Support: Support the monitoring and allocation of resources across projects to optimize utilization;
- Meeting Coordination: Organize and schedule project meetings, including preparing agendas and minutes;
Key Responsibilities from Finance department;
- Support in change CTB (change the bank), RTB (run the bank) reporting & budgeting;
- Reconciliation of IT projects budget & spendings;
Key Responsibilities from Project Management department:
- Analysis of eHour tool data in Excel;
- Support in improving the reporting tool and baskets;
People management (preparation of documents, trainings follow-up, management of holidays, benefits, HR reports; preparation of company events, and contact with International HR Team)
Being up to date with the changes in Polish Labour regulations
Supporting reinforcement of the team (management of whole employee life cycle in the company)
Office management (including archiving of agreements, regular contact with suppliers and contractors, purchasing office supplies etc.)
Local communication with the Team and being a point of contact with International Communication Team
CSR - Sharing info with employees, encouraging them to take part in CSR and Charity actions prepared by the Group or locally
Support for General Manager -being Executive Assistant for the CEO
1) To prepare commercial presentations and other commercial materials in line with Business Development Manager guidelines
2) To complete commercial analyses and reports,
3) to maintain registers of prospects and business partners
Key tasks:
Strategy and Development Directions
• Preparing analyses of given markets segments, market trends under supervision of Business Development Manager and with cooperation with Marketing Department
Searching for new partners and maintaining relationship with existing ones
• Preparing commercial presentations in power point under supervision of Business Development Manger
• Preparing supplementary elements to commercial presentations/proposals, like simple business plans, sales assumptions etc
• Maintaining commercial register of partners and prospects
Commercial Tenders
• Registration of incoming commercial tenders into the dedicated register;
• Verifying tender’s content if it meets the Strategy requirements;
• Being involved in preparing offers for Partner/Prospect
There are two main areas of responsibility of Partner Acquisition Manager (PAM):
1. To search for new business opportunities and acquire new business partners in line with Marketing and Distribution Strategy, being focus at the same time on the profitability and solutions increasing value for a customer. Always take into consideration the innovative approach in all aspects of co-operation
2. To build up a sustainable relationship with existing and future partners. PAM role is also to identify proactively opportunities to develop and optimize relationship with partners, including product, distribution, operational process. It is to be performed in cooperation with local teams (mainly Marketing as well as HO teams)
KEY TASKS:
Strategy and Development Directions:
-Monitoring market regularly (both on the competitive companies and future prospects)
-Depicting new trends and perform a synthesis on how market changes could be fit with insurance solutions (products and services)
-Preparing presentations on given partners/ prospects, including their objectives and ability to cooperate with SGIP (Societe Generale Insurance Poland) in line with the its Strategy together with conclusions and recommendations
-Discussing The Strategy objectives and activities with the Marketing Department and another teams
-Attending seminars, conferences and events where appropriate
Searching for new partners and maintaining relationship with existing ones:
-Identifying new business opportunities - including new markets, growth areas, trends, customers, products and services;
-Setting up the long-lasting relationship with partners by keeping regular contact and proactively proposing solutions;
-Having a good understanding of the needs of partners and be able to respond effectively with a plan of how to meet those objectives;
-Having a good understanding of the insurance products or services and be able to advise others about them;
-Being able to liaise with the internal teams, mainly marketing department (local and HO level)
Answering tenders:
-Registration of incoming tenders into the dedicated register;
-Verification if the tender’s content is meeting the Strategy requirements;
-Collecting information for the internal assessment in order to decide if the insurance products, requested coverage or/and solutions could be proposed to Partner/Prospect;
-Being involved in preparing the Offer for Partner/Prospect
Księgowanie i dekretowanie dokumentów księgowych zgodnie z obowiązującymi przepisami (w tym faktur, wyciągów bankowych, operacji ubezpieczeniowych itd.)
Okresowe uzgadnianie kont księgowych i sprawdzanie poprawności księgowań w celu zapewnienia kompletności i prawidłowości zapisów w księdze głównej
Raportowanie niezgodności
Współpraca z zespołem finansowym przy sporządzeniu rocznych sprawozdań finansowych oraz przygotowywaniu miesięcznego raportowania do Grupy
The main responsibility of Product Manager is to provide value proposals of insurance solutions for existing and new business partners based on the best market knowledge and competitive advantages. Product Manager is involved into all phases of business opportunity, from creation, through assessment and prioritization, till launching and business as usual. Product Manager proactively identifies opportunities to develop or optimize product portfolio in cooperation with local and
Head-office teams as well as searches for solutions to increase value for customer
Market watch
• Monitoring market regularly and presenting results of market watch
• Identifying and assessing new trends/changes on ecosystem (client, technology, newcomers etc.)
• Preparing dashboards/presentations on given markets, on changes in competitors strategy together with conclusions and recommendations
• Translating request received from business partner
• Coordinating SGIP and SGI Head-office teams to analyze request
• Identifying and gathering data needed to prepare offer
• Creation of product proposal in cooperation with SGIP and SGI Head-office teams in line with clients’ needs and focus on unique value for customer
• Preparing documentation requested in tender and delivering offer on time, including validation process
Developing new products
• Identifying and assessing new opportunity
• Identifying target market and customer journey
• Preparing benchmark to create value proposal for business partners
• Confirming product features with all contributors including business partners
• Testing target market needs and pre-launching tests if required
• Preparing opportunity study including risk identification
• Preparing contractual documentation
Business as usual (existing products)
• Monitoring and analyzing product distribution and sales results to identify the needs for potential improvements (training, communication, challenge) and make proposal to optimize
• Performing mystery shopping surveys
• Testing adequacy of product to target market
• Identifying and introducing optimizations to product/customer journey
• Providing changes to contractual documentation (regulatory and business)
-Ensuring Group’s instructions are adapted to local regulatory and legal requirements, activities of the entity, regularly updated and communicated to all staff
-Monitoring and analyzing of laws and regulations and professional practices pertaining to insurance activities and keeping the Compliance Manager informed
-Ensuring compliance of new products with Polish laws, market practices and Group’s rules
Anti-Money Laundering:
-Assuming the back-up role for the Anti-Money Laundering Officer
-Participating actively in the implementation of the AML rules
-Coordination of the sanctions screening process at the entity
Personal data protection:
-Playing an active interface role between the business units and the DPO
-Support the DPO in performing the privacy impact assessment
-Administration of the Data Processing Record
-Administration of the GDPR authorization database
Operational Risks Monitoring:
-Ensuring that Key Risk Indicators are produced on time, analyzed and corrective actions have been implemented
-Administration of the managerial supervision system; supporting managers in performing their controls
-Supporting the Compliance Manager in performance of the compliance controls
-Reporting regularly to the Business Unit Internal Control on the deployment of the permanent supervision
-Coordinating drafting of control procedures within the departments of the entity
-Supporting Compliance Manager in preparation of the operational risk mapping
Transversal activities:
-Coordinating the drafting of procedures/ instructions within other departments
-Preparing ad-hoc reports/ documents
-Organizing training and general communication to staff
Involved in every step of the application software development process according to the defined processes (i.e., coding, code review, testing, demos, etc.)
Provide solutions in areas of data integrity, traceability, proof and security requirements steaming for instance from regulatory requirements
Produce documents relating to application development, application architecture, design steps, integration processes and testing procedures relating to each product developed
Create documentation with guidelines of installation and maintenance of application software as well as standards that should be adhered to for each product according to the SG group principles and green book
Analyse of the stakeholders’ development plans for the application and adjust the architecture to this development in the future
Implement integrations and new functionalities requested by customers and designed internally
Implement test automation and processes considering RPA
If you see some opportunities when other see only obstacles and you are ready for challenges, you are a great match for us. We are looking for Project Manager who fully enjoys working with people. The core of your job with be leading projects, throughout its life-cycle from initiating, planning, executing, monitoring and finally closing a project, mix methods to be used with focus on agile. Projects are mainly of business nature (new insurance products introduction on the market within innovative eco-system) and optimization, eventually regulatory ones. You will be coordinating the work of teams located in Wrocław, but also Paris and representatives of our Partners & Corporate Clients. Th role is self-standing & dynamic, requiring soft and technical skills to shuffle multiple responsibilities, including managing time, cost, human resources and maintaining clear communication with team & stakeholders and reporting to the Management
Manages Projects Portfolio along with alignment of the project priorities
Prepares and organizes Project Committees
Plans and manages projects’ life cycle involving cross-functional team
Co-defines and ensures the quality of the project deliverables
Measures, monitors and reports project advancement, its risks and proposal of its mitigation
Organizes the interdepartmental activities ensuring completion of the project on schedule and within budget constraints
Manages changes in the project and analyses their impact
Creates value-added between different project in terms of work optimization
Keeps and updates project documentation
Project evaluation and reporting
Executes operational reporting
Reports regularly and on-demand to stakeholders
Prepares evaluation of the project, performing lessons learnt sessions and ensures its implementation in the future projects