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Payroll and Personnel Administration Specialist with German
aleja Jana Pawła II 27, Warszawa
Wygasła: 06.01.2024
full-time
umowa o pracę
home office work
hybrid work
specialist (Mid / Regular)
Obowiązki:
Manage payroll for assigned countries with external provider, ensuring compliance with EMEA process, payroll schedules, legal and taxation requirements, collective labor/tariff agreements, country specific requirements and internal auditing requirements
Collect input for payroll mutations including the time register for manufacturing locations and providing data to the external vendor via communication interface
Payroll calculations verification and check for potential errors
Providing reporting on payroll data for SOX, regulatory and internal purposes
Handle HR, employees, and Managers queries
Troubleshoot problems involving other stakeholders if necessary
Maintain HR database (Workday) ensuring all data is accurate and transactions performed in the due time
Ensures all employee data is up to date
Process HCM transactions related to new joiners and leavers, compensation and position changes, employee onboarding
Absence management in cooperation with country HR tracks employee absence
Employee benefits - manage benefits in kind and certain type of statutory benefits
Actively contribute to the organizational goals by taking initiative, executing on goals, and focusing on performance and safety
Improve the organization capacity and capabilities through building collaborative relationships, optimizing diverse talent and utilizing positive communications and influence with others
Monitor Compliance: monitor regulatory compliance and initiate activity to stay in compliance, where applicable. REACH and CLP (EU), ChemO (CH), KKDIK and SEA (TR), as well as emerging programs
Registration and notification Support: support completion of the registration/notification dossier(s) by gathering, obtaining data on volume, substance identity, Letters of Access, uses, etc
Compliance review of newly developed products: support Product Regulatory and Commerical teams during the New Product Development process by reviewing substance compliance status
Customer and Vendor Interaction: answer customer questions related to Chemical Management, interacting with suppliers, validating compliance for purchased materials
Product Registrations/Notifications: identify, prepare and complete product and substance registrations/notifications in multiple countries
Zarządzanie listą płac w przydzielonych krajach (m. in. Polska, Włochy) z zewnętrznym dostawcą, zapewniając zgodność z procesem EMEA, harmonogramami płac, wymogami prawnymi i podatkowymi, układami zbiorowymi pracy, wymaganiami specyficznymi dla danego kraju i wymogami audytu wewnętrznego
Zbieranie i dostarczanie danych dla listy płac zewnętrznemu dostawcy
Weryfikacja naliczeń płacowych i sprawdzanie ewentualnych błędów
Dostarczanie raportów dotyczących danych płacowych na potrzeby audytu SOX, celów regulacyjnych i wewnętrznych
Obsługa zapytań HR, pracowników i menedżerów
Rozwiązywanie problemów z udziałem innych interesariuszy, jeśli to konieczne
Utrzymywanie bazy danych HR (Workday), zapewniając dokładność danych oraz terminowość przeprowadzanych transakcji
Bieżąca aktualizacja danych pracowników
Przetwarzanie transakcji HCM
Raportowanie danych HR
Zarządzanie nieobecnościami w systemie
Zarządzanie personelem
Przygotowywanie standardowych dokumentów związanych z zatrudnieniem (umowy o pracę, aneksy itp.)
Prowadzenie akt i akt pracowniczych w formie elektronicznej i papierowej
Administrowanie świadczeniami i planami emerytalnymi
Aktywny udział w realizacji celów organizacji, podejmując inicjatywę, realizując cele i koncentrując się na wydajności i bezpieczeństwie
Monitorowanie informacji o trendach na rynku lokalnym przy ścisłej współpracy z managerem, w celu zapewnienia konkurencyjności oraz odpowiedzi na lokalne potrzeby jednostek biznesowych
Poszerzanie wiedzy na temat lokalnych przepisów, w celu zapewnienia zgodności programów wynagrodzeń z polityką korporacyjną i lokalnymi przepisami
Pomoc we wdrażaniu i utrzymywaniu programów wynagrodzeń na potrzeby biznesowe, w tym w analizie konkurencji, analizie wpływu wewnętrznego, prognozowaniu kosztów, strategiach wdrażania i komunikacji z kierownictwem HR
Zapewnienie wsparcia w zakresie analizy danych kierownictwu ds. wynagrodzeń oraz HR Biznes Partnerom
Dostarczanie analiz danych w celu przewidywania trendów i proaktywnego reagowania na potrzeby biznesowe
Opracowywanie bieżących materiałów szkoleniowych i komunikatów dotyczących wynagrodzeń dla menedżerów, pracowników i kandydatów
Współpraca z zespołem HRIS w zakresie projektowania i wdrażania programów wynagrodzeń, konfiguracji Workday, raportowania itp
Udzielanie odpowiedzi na zapytania menedżera i pracowników dotyczące programów wynagrodzeń w Zendesk
Aktywne wsparcie konfiguracji i testowania Pay Factors i Workday, a także bieżące wykorzystanie i udoskanalanie tych narzędzi
Uczestniczenie i przeprowadzanie ankiet płacowych aby w celu osiągnięcia celów korporacyjnych w zakresie wynagrodzeń
Przeprowadzanie ocen stanowisk na podstawie cen rynkowych i dostarczanie ich w formacie zapewniającym przejrzystość i zrozumienie
Zarządzanie programami świadczeń dodatkowych, w tym m.in. zapisami, rozliczeniami
Research, qualify, contract, and manage vendors or third-party suppliers to meet Ashland requirements for variety of transportation and warehousing services
Freight bill audit and payment services for transport companies
Manage implementation of vendors with the commercial units and track and address/correct performance issues (including QIM system requirements), and follow company purchasing guidelines including budget, PO, and GR creation, as needed
Manage the ASI 3PL warehouse network (4 primary locations) including operating procedures review and audit, inventory classification, inventory counting and reconciliation, shipment creation, and slow-moving/off-grade inventory disposal
Provide relevant logistics expertise, performance data, reports and analyses, and market information to stakeholders throughout the company (e.g., manufacturing, sales, customer service, planning and commercial unit leadership). Provide information and alternatives to help stakeholders and customers address their supply chain opportunities and challenges
Support plant, warehouse, and toll processor locations and customer service with daily TMS and logistics planning execution
Support plant, warehouse, and toll processor locations and customer service with the sourcing and execution of expedite carriers or off-route guide carriers needed to meet customer or Ashland shipment requirements
Manage and maintain TMS route guide information
Review and resolve freight payment issues, including entry of spot rates and coding and payment of balance due or no rate invoice fallouts in the freight bill payment system
Support company and department projects related to continuous improvement activities (e.g., company acquisitions and divestitures and TMS Realignment Project)
Monitor the deliveries processors screen and create deliveries for the material that need to ship and perform Goods Issue and Receipt, block damaged goods, unblock when needed
Work with customer service representatives, inventory planners, logistics, and vendors to resolves issues and expedite orders as necessary
Go through stock to make allocations on daily basis, inform CS about incomplete or blocked orders
Follow up on expected inbound shipments, specially urgently needed for outbound orders, communicate urgency to agent
Arranging ‘express shipments’
Management of road carriers
Management of returns orders
Liaising with freight forwarders regarding outbound shipments
Preparing documents required for shipping
Updating the deliveries / shipments to acknowledge confirmation of shipping
Entering freight accruals
Perform cycle counts
Help drive improvement projects within the supply chain
Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?
Are you always solving?
Then we’d like to meet you and bet you’d like to meet us
Ashland has an exciting opportunity for a Customer Service Representative to join our Ashland Ingredients Poland Sp. Z o.o. business. This is a remote position however the candidate must be within one hour driving distance from Poznan. This is a very visible, significant role within the Company and the Supply Chain function. This position will report to Customer Service Team Leader
The responsibilities of the position include, but are not limited to, the following:
• Process incoming customer requests and orders and/or export shipments
• Check the orders against the customer and purchase order agreements
• Respond to customer product inquiries and satisfaction issues
• Instruct and liaise with warehouses, plants and forwarders to prepare and arrange the execution of the shipment of goods
• Create and monitor outbound activities to complete the order
• Invoice timely and accurately
• Handle complaints and return shipments
• Interface with and support the external and internal customers
• Maintain, update and file customer files, records and internal documents
• Monitor credit situation of the customer and liaise with credit department and sales representatives (PM)
Customer Service Representative with English and Spanish
Poznań
Wygasła: 29.05.2022
pełny etat
umowa o pracę
praca hybrydowa
specjalista (Mid / Regular)
Obowiązki:
Customer Service Representative with English and Spanish
Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?
Are you always solving?
Then we’d like to meet you and bet you’d like to meet us
Ashland has an exciting opportunity for a Customer Service Representative to join our Ashland Ingredients Poland Sp. Z o.o. business. This is a remote position however the candidate must be within one hour driving distance from Poznan. This is a very visible, significant role within the Company and the Supply Chain function. This position will report to Customer Service Team Leader
The responsibilities of the position include, but are not limited to, the following:
• Process incoming customer requests and orders and/or export shipments
• Check the orders against the customer and purchase order agreements
• Respond to customer product inquiries and satisfaction issues
• Instruct and liaise with warehouses, plants and forwarders to prepare and arrange the execution of the shipment of goods
• Create and monitor outbound activities to complete the order
• Invoice timely and accurately
• Handle complaints and return shipments
• Interface with and support the external and internal customers
• Maintain, update and file customer files, records and internal documents
• Monitor credit situation of the customer and liaise with credit department and sales representatives (PM)
Customer Service Representative with English and Italian
Poznań
Wygasła: 29.05.2022
pełny etat
umowa o pracę
specjalista (Mid / Regular)
Obowiązki:
Customer Service Representative with English and Italian
Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?
Are you always solving?
Then we’d like to meet you and bet you’d like to meet us
Ashland has an exciting opportunity for a Customer Service Representative to join our Ashland Ingredients Poland Sp. Z o.o. business. This is a remote position however the candidate must be within one hour driving distance from Poznan. This is a very visible, significant role within the Company and the Supply Chain function. This position will report to Customer Service Team Leader
The responsibilities of the position include, but are not limited to, the following:
• Process incoming customer requests and orders and/or export shipments
• Check the orders against the customer and purchase order agreements
• Respond to customer product inquiries and satisfaction issues
• Instruct and liaise with warehouses, plants and forwarders to prepare and arrange the execution of the shipment of goods
• Create and monitor outbound activities to complete the order
• Invoice timely and accurately
• Handle complaints and return shipments
• Interface with and support the external and internal customers
• Maintain, update and file customer files, records and internal documents
• Monitor credit situation of the customer and liaise with credit department and sales representatives (PM)
Customer Service Representative with English and Russian
Poznań
Wygasła: 29.05.2022
pełny etat
umowa o pracę
praca hybrydowa
specjalista (Mid / Regular)
Obowiązki:
Customer Service Representative with English and Russian
Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?
Are you always solving?
Then we’d like to meet you and bet you’d like to meet us
Ashland has an exciting opportunity for a Customer Service Representative to join our Ashland Ingredients Poland Sp. Z o.o. business. This is a remote position however the candidate must be within one hour driving distance from Poznan. This is a very visible, significant role within the Company and the Supply Chain function. This position will report to Customer Service Team Leader
The responsibilities of the position include, but are not limited to, the following:
• Process incoming customer requests and orders and/or export shipments
• Check the orders against the customer and purchase order agreements
• Respond to customer product inquiries and satisfaction issues
• Instruct and liaise with warehouses, plants and forwarders to prepare and arrange the execution of the shipment of goods
• Create and monitor outbound activities to complete the order
• Invoice timely and accurately
• Handle complaints and return shipments
• Interface with and support the external and internal customers
• Maintain, update and file customer files, records and internal documents
• Monitor credit situation of the customer and liaise with credit department and sales representatives (PM)
Customer Service Representative with English and French
Poznań
Wygasła: 29.05.2022
pełny etat
umowa o pracę
specjalista (Mid / Regular)
Obowiązki:
Customer Service Representative with English and French
Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?
Are you always solving?
Then we’d like to meet you and bet you’d like to meet us
Ashland has an exciting opportunity for a Customer Service Representative to join our Ashland Ingredients Poland Sp. Z o.o. business. This is a remote position however the candidate must be within one hour driving distance from Poznan. This is a very visible, significant role within the Company and the Supply Chain function. This position will report to Customer Service Team Leader
The responsibilities of the position include, but are not limited to, the following:
• Process incoming customer requests and orders and/or export shipments
• Check the orders against the customer and purchase order agreements
• Respond to customer product inquiries and satisfaction issues
• Instruct and liaise with warehouses, plants and forwarders to prepare and arrange the execution of the shipment of goods
• Create and monitor outbound activities to complete the order
• Invoice timely and accurately
• Handle complaints and return shipments
• Interface with and support the external and internal customers
• Maintain, update and file customer files, records and internal documents
• Monitor credit situation of the customer and liaise with credit department and sales representatives (PM)
Customer Service Representative English and German
Poznań
Wygasła: 29.05.2022
pełny etat
umowa o pracę
specjalista (Mid / Regular)
Obowiązki:
Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?
Are you always solving?
Then we’d like to meet you and bet you’d like to meet us
Ashland has an exciting opportunity for a Customer Service Representative to join our Ashland Ingredients Poland Sp. Z o.o. business. This is a remote position however the candidate must be within one hour driving distance from Poznan. This is a very visible, significant role within the Company and the Supply Chain function. This position will report to Customer Service Team Leader
The responsibilities of the position include, but are not limited to, the following:
• Process incoming customer requests and orders and/or export shipments
• Check the orders against the customer and purchase order agreements
• Respond to customer product inquiries and satisfaction issues
• Instruct and liaise with warehouses, plants and forwarders to prepare and arrange the execution of the shipment of goods
• Create and monitor outbound activities to complete the order
• Invoice timely and accurately
• Handle complaints and return shipments
• Interface with and support the external and internal customers
• Maintain, update and file customer files, records and internal documents
• Monitor credit situation of the customer and liaise with credit department and sales representatives (PM)
Customer Service Representative with English (Italian would be an asset)
Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?
Are you always solving?
Then we’d like to meet you and bet you’d like to meet us
Ashland has an exciting opportunity for a Customer Service Representative to join our Ashland Ingredients Poland Sp. Z o.o. business. This is a remote position however the candidate must be within one hour driving distance from Poznan. This is a very visible, significant role within the Company and the Supply Chain function. This position will report to Customer Service Team Leader
The responsibilities of the position include, but are not limited to, the following:
• Process incoming customer requests and orders and/or export shipments
• Check the orders against the customer and purchase order agreements
• Respond to customer product inquiries and satisfaction issues
• Instruct and liaise with warehouses, plants and forwarders to prepare and arrange the execution of the shipment of goods
• Create and monitor outbound activities to complete the order
• Invoice timely and accurately
• Handle complaints and return shipments
• Interface with and support the external and internal customers
• Maintain, update and file customer files, records and internal documents
• Monitor credit situation of the customer and liaise with credit department and sales representatives (PM)