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Brak treści. Ta firma nie uzupełniła zakładki “O firmie”.
Rekrutacje prowadzone przez firmę:
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Finance & Administration Assistant
Księcia Ziemowita 59, Targówek, Warszawa
Wygasła: 05.05.2023
full-time
umowa o pracę
hybrid work
junior specialist (Junior)
Obowiązki:
Finance
• Deputy to F&A Manager during vacation/absence times; i.e. issuing invoices, liaison between accountability, HR and other departments
• Control funds from cash-on-delivery shipments, issue and send weekly statements to clients
• Control carrier invoices with regular and irregular costs
• Manage 3rd party property insurance by keeping track of clients’ stored values vs. coverage and adjust if necessary
Administration
• General office administration with 3rd parties like material and service suppliers, landlord, etc
• Ordering of office and kitchen consumption materials
• Contract management with all suppliers
Controlling and project participation
• Participate on regular projects re expansion into regional service centres within the EU, get carrier offers, calculate subsidiary costs, work on P&L and expansion costs
• Permanently keep carrier prices and conditions updated, measure monthly P&L freight costs charged to clients vs. freight costs paid by carrier
• Control our national and international service but also carrier structure, costs paid vs. re-invoiced services to clients
• Participate in expansions to new facilities; i.e. research, contract control, implementation and co-ordination
• Prepare monthly company presentation to stakeholders in pdf (i.e. turnover, P&L, qty of invoices, parcels sent and many more)
Assure proper processes in distribution, storage and customer service
Evaluate and process customer claims
Daily monitoring & controlling of logistics processes
Daily communication with clients (e-mail, phone)
Process, control and monitor customer sytem order status
Prepare report KPI reports
Current stock control, participate in inventory checks, investigate inventory deviations and update stock status
Participate in logistics projects
Analyse past customer orders, stock status and other KPI vs. agreed numbers, plan ahead with trend lines and inform all clients and Internel management at least quarterly about their status
Document new processes of own department, keep customer specific processes and procedures updated
Manage a team of junior and senior logistics specialists
Define, design, record and manage proper processes in logistics to improve work efficiency
Manage, evaluate, and process customer claims
Daily monitoring & controlling of logistics processes and communication with customers (e-mail, phone)
Process, control, and monitor customer system order status
Prepare KPI reports for management and/or customers
Assure efficient and proper document management and data/document storage as per GDPR guidelines
Participate in management and/or project meetings and logistics projects
Accompany/onboard new clients in terms of processes for inbound deliveries, storage, outbound orders, returns and other regular or start-up processes, provide information, liaise between IT, distribution, and the customer
Analyse past customer orders, stock status and other KPI vs. agreed numbers, plan ahead with trend lines and inform all clients and Internel management at least quarterly about their status
Ensure proper planning of distribution consumption materials (boxes, tapes, etc.)
Introduce LEAN management strategies and processes within the department
Kompleksowe koordynowanie procesu zakupów w firmie
Czuwanie nad terminową realizacją złożonych zamówień
Kontrola nad fakturami od dostawców w celu weryfikacji ich poprawności wg. zamówienia
Negocjacja cen i warunków handlowych z kontrahentami
Zbieranie ofert, analizowanie cen, warunków ( porównania, zestawienia)
Zaopatrywanie biura w artykuły biurowe, spożywcze i chemiczne
Kontakt z technikiem i administratorem budynku, zgłaszanie usterek itp
Kontrola nad dostępnością i wydawaniem odzieży dla pracowników magazynu
Wsparcie działu administracji w codziennej pracy
Nadzór nad formularzami firmowymi i ich aktualizacja
Wdrażanie polityk, standardów i wytycznych w zakresie bezpieczeństwa informacji - aktualizacja istniejących procedur związanych z bezpieczeństwem informacji