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Generate and uphold product data in compliance with Coloplast's procedures within our systems (JD Edwards – E1 and STEP), responding to business requests
Guarantee the integrity and accuracy of Product Master Data
Engage in both global and local projects
Assist the organization with product data-related inquiries, issue resolution, and solution proposals
Collaborate closely with stakeholders from Supply Chain, Production, and other departments
Compile reports from Coloplast systems to enhance data quality and furnish Core Business with essential Product Master Data insights
Establish yourself as a trusted partner for key business stakeholders
Actively support month- and year-end closing and forecasting processes
Support development and maintenance of the department’s performance management reporting requirements
Perform variances analysis (incl. commentary), identify trends and recommend actions to Management
Ensure follow-up on financial plans in the area of transport governance within Supply Chain
Participate in various cross functional projects and contribute to the success of finance projects within Global Operations
Being a change facilitator, develop and collaborate with leads, and influence leadership in the transformation to and/or in support of a continuous improvement culture
Coloplast’s IP Administration handles all matters relating to the administration of Coloplast’s IP portfolio, including patents, trademarks, designs and domain names. The IP Administration work together with in-house and external patent- and trademark agents and also directly with patent and trademark authorities
The tasks include:
- Handling of incoming communication and registration of deadlines
- Monitoring of deadlines
- Portfolio management
- Filing and prosecution
- Corresponding with international agents in relation to filing and prosecution
- Handling IDS
- Handling of renewals
- Maintaining and checking bibliographic data, i.e., updating databases
The Global Rewards team is looking for a colleague to help drive and support the Compensation & Benefits agenda through:
• Driving the external annual global salary survey data submission for all participating countries (approx. 40 countries)
• Creating salary ranges for the countries in collaboration with local HR partners
• Supporting on the system side of the annual salary review process
- Preparing activities associated with system aspects of the salary regulation process ahead of tool opening as well as hyper care support while the tool is open and after it closes
- Educating HRBPs and leaders across countries on the Compensation Module and global salary review process and principles
• Supporting the Global Rewards team in job evaluations of select positions using Mercer’s IPE methodology
• Assisting local affiliates with the implementation of C&B projects
• Seeking knowledge and keeping updated with relevant HR processes and IT standards
Support the Quality Organization with right reporting solutions
Collect stakeholders needs towards new reporting and together with BI Team create data cubes and Power BI dashboards that will serve the requirement
Collaborate cross functionally, e.g. Global Quality, Regulatory Affairs, R&D, Marketing, Corporate Procurement and IT’s Business Intelligence according to guidelines
Support creation of ad hoc reports, as well ad hoc data queries and explorative data analysis
Support creation and maintenance of reporting templates
Perform, support and develop standard reporting and dashboards on monthly and quarterly basis according to predefined deadlines
Prepare reporting package for management needs basing on analytical data collected
Capture, describe and communicate best practice, relevant user guidance and improvement areas
Conduct test activities for new capabilities prior to IT deployment
Increase data management knowledge from know-how about master data setup and rules, as well assist in detecting and solving data issues, development of data quality rules
Co-organize user training sessions at multiple competence levels and focus areas
Execute local and global Purchase-to-Pay projects and transitions
Develop the P2P area in line with the company and CPBC strategy and vision of the area
Identify opportunities within AP and P2P area (including automation)
Accountable and responsible for the preparation and management of external and internal financial reporting, AP accounts reconciliations
Recruiting and management of AP leaders
Act as an owner of AP processes globally
Lead/support development of P2P processes and methods
Identify synergies and opportunities between AP and other finance teams
Keep close dialogue with business support group, group reporting and controlling, IT, Procurement, Global Tax & Compliance, Treasury, local organizations
Manage relationships with key stakeholders during projects
Maintain portfolio overview to keep track of resource availability
Acts as an active member of CPBC management, department leadership, and CPBC wider leadership team, proactively providing input and feedback on CPBC performance
Responsible for executing CPBC strategy for their own area
People management of the team, team strategic planning
Acting as the owner of Coloplast GL processes and the primary contact to Business Support stakeholders
Accountable and responsible for internal and external reporting, fixed assets, inventory reconciliation, accruals and provisions bookings, GL accounts reconciliations
Ensuring processes alignment and books compliance to both IFRS and local standards
Preparation and management of external and internal financial reporting, accounts reconciliations
Day to day operations, local reporting and forecasting
Leading and supporting the development of the processes within the area
Applying new technologies to optimize finance processes, finding effective and efficient working methods within systems and transactions
Execute local and global finance projects and transitions
Keeping close dialogue with business partners, group reporting and controlling, IT and other stakeholders
Acting as an active member of the department leadership, proactively providing input and feedback on team’s performance
Managing relationships with key stakeholders during projects
Współpraca z gabinetami lekarskimi oraz klinikami medycznymi w Stanach Zjednoczonych, poprzez telefon, fax, e-mail lub inne dostępne kanały kontaktu
Dodawanie dokumentów medycznych do bazy danych oraz późniejsze nimi zarządzanie
Upewnianie się, że części składowe dokumentacji są odpowiednie i kompletne, a dokumenty spełniają wymogi kontraktowe i prawne
Uzupełnianie zgłoszeń poprzez wyjaśnianie potrzebnych informacji, dokonywanie transakcji, przekazywanie zgłoszeń do innych działów w celu dalszego procesowania
Dbanie, by dokumentacja pacjentów była aktualna
Znajdowanie rozwiązań, które usprawnią pracę własną oraz działu
As a Junior Digital Coordinator, you will be assisting both global and local marketing teams during websites’ updates, online tools launches, or campaigns execution. Some of your tasks will include:
Support website rollouts with timely implementation
Coordinating website launches and updates with local markets, in close collaboration with HQ team in Denmark and translation agency
Coordinating and carrying out operational tasks inside CMS, like websites, online tools updates in cooperation with external marketing teams
Act as first level support for local markets with CMS-related issues, ensuring high quality of communication and expected response time
Coordinating the translation process with an external agency
Carrying very basic graphic changes
Reporting platform issues to digital agency or IT department
The job is located in Szczecin and we expect you to work from the office, with the possibility to work remotely from home, if needed. Your responsibilities are as follows:
Lead and manage a team of approx. 15 specialists
Recruit, train, and develop team members
Monitor and analyze performance metrics to identify areas for improvement
Motivate the team to achieve individual and team objectives
Develop and maintain strong relationships with internal and external stakeholders
Take an active part in local and global projects
Create reports for management and internal stakeholders
Multi-department collaboration to provide timely order delivery to the markets
Governance of the end-to-end EM distributors ordering procedure
Incorporating new distributors into Coloplast procedures
Managing shipping related issues, stock shortage, distributors’ stock levels
Collaborate cross-functionally with Global Supply Chain, Finance, Delivery Center, EM HQ, EM regional offices, distributors, embassies, and financial institutions to support EM growth strategy and market demand
Issue and manage proforma invoices, follow-up on payment status for distributor markets
Drive contract drafting with distributors, monitor contract expiry and initiate renewal of contracts
Verify price compliance and maintain approved prices in the ERP system
Overall governance of executing the EM global launches, market expansions and discontinuations – coordinating communication connected to new/changing products for the markets
Toxicological / biological evaluation of medical devices in the framework of the Medical Device Regulation (MDR), ISO 10993-series and other relevant regulatory guidelines/requirements
Development of biological evaluation strategies
Searching for relevant literature and evaluation of toxicological studies and publications for critical human health effects
Preparation of toxicological risk assessments for medical devices, based on the used raw materials, on extractable and leachable chemicals or on biocompatibility studies
Overall evaluation of medical device chemical characterization data (e.g. hazard characterization of the leachable substances, identification of exposure levels for leachable substances, evaluation of limitations as applicable)
We expect you have a proven track record with IT Test Management, and you can apply and continuously improve IT Test Management strategy and principles for ongoing projects. Specifically, You will:
Be responsible for the IT test strategy and execution, both refinement and end-to-end implementation – including the risk-based test approach and responsibility for the test tools
Take responsibility for IT tests in selected programs and projects, including test strategy linked to the test tool set-up and our current processes
Facilitate workshops regarding test performance, test and risk-based approach
Have the end-to-end test execution ownership of the IT test scope, test processes and other test initiatives aligned with the Coloplast strategy
Cooperating with global provider of promotional materials and coordinating cooperation with Coloplast subsidiaries
Leading regular meetings with promotional items global supplier and Coloplast Marketing Department in order to plan & implement programs and other solutions related to global Coloplast approach in the area of promotional materials
Being the 1st level of support for supplier’s issue handling
Supporting category managers globally and sourcing managers in Business Centre in Szczecin
Improving cooperation with existing Coloplast suppliers to implement new corporate requirements, commercial conditions, and contracts
Identifying opportunities for cost savings locally and globally
Participating or leading the global, regional and local procurement projects
Supporting the procurement organization with ad hoc reporting and analysis
You can expect approx. 10-20 days of travel per year
Set and lead the drive of the IT Service transition activities in support of Project Managers or Business Units
Providing transition support needed, to ensure the quality is at a level where Operations and Support are ready to operate the new IT Service (i.e., Solution)
Facilitate and organize Transition Scope meetings providing service transition guidance and reviewing the quality of transition deliverables
Ensure that Project Managers are aware of IT Operations and Global Support requirements
Review and approve IT Transition documentation
Run IT Transition Trainings, ensuring stakeholders are confident with the principles, processes, and deliverables, preparing training packages, user guides and training sessions
Ensure that documentation is placed correctly according to the relevant IT procedures in the Documentation management system
First point of contact for own team members locally, ensure that team related issues are escalated to the line manager
Develop and prepare key metrics and status reports with process lead inputs to communicate to key stakeholders
Analyze and report of expenditure data, with the purpose of reducing procurement costs, improving efficiency and monitoring performance and compliance
Execute quarterly spend reporting to Proc. Management, GO Finance and CFO
Support Category managers with spend management reports and analysis from BI & ERP systems
Support standardized, clear and timely annual frozen cost update process
Support development and maintenance of the department’s performance management reporting requirements
Maintain processes of gathering information from multiple sources, reconciling them and presenting to requestors with suggestions for evaluation
Being a change facilitator, develop and collaborate with leads, and influence leadership in the transformation to and/or in support of a continuous improvement culture
Input to Standardization, Automation and IT strategy to support operational and process improvement (ie. boost process efficiency by implementing Power BI solution)
Undertaking ownership and management over Procurement e-systems and processes, including assistance with the development & implementation of policies and procedures within these systems and processes
Support the team in managing the incoming RFI & RFP project tasks (assign to colleagues according to resource availability and procurement and / or logistic area)
Cooperating with global provider of promotional materials and coordinating cooperation with Coloplast subsidiaries
Leading regular meetings with promotional items global supplier and Coloplast Marketing Department in order to plan & implement programs and other solutions related to global Coloplast approach in the area of promotional materials
Being the 1st level of support for supplier’s issue handling
Supporting category managers globally and sourcing managers in Business Centre in Szczecin
Improving cooperation with existing Coloplast suppliers to implement new corporate requirements, commercial conditions, and contracts
Identifying opportunities for cost savings locally and globally
Participating or leading the global, regional and local procurement projects
Supporting the procurement organization with ad hoc reporting and analysis
You can expect approx. 10-20 days of travel per year
We are looking for an Application Specialist in our MDM & Quality Solutions Team, located in our Business Center in Szczecin (PL). In this position your main objective is to design & deliver IT solutions within multiple data domains inside the STEP application to fulfil business requirements of the different stakeholders
The assignment also includes active 2nd & 3rd level support activities, continuous improvement tasks (development requests on existing processes) and configuration and development of new processes as part of bigger projects, including the relevant documentation
In this role, you will also be working closely with integration specialists to achieve the best possible solution for automated data transfer and processes in a cross functional context
Develop and prepare key metrics and status reports with process lead inputs to communicate to key stakeholders
Analyze and report of expenditure data, with the purpose of reducing procurement costs, improving efficiency and monitoring performance and compliance
Execute quarterly spend reporting to Proc. Management, GO Finance and CFO
Support Category managers with spend management reports and analysis from BI & ERP systems
Support standardized, clear and timely annual frozen cost update process
Support development and maintenance of the department’s performance management reporting requirements
Maintain processes of gathering information from multiple sources, reconciling them and presenting to requestors with suggestions for evaluation
Being a change facilitator, develop and collaborate with leads, and influence leadership in the transformation to and/or in support of a continuous improvement culture
Input to Standardization, Automation and IT strategy to support operational and process improvement (ie. boost process efficiency by implementing Power BI solution)
Undertaking ownership and management over Procurement e-systems and processes, including assistance with the development & implementation of policies and procedures within these systems and processes
Support the team in managing the incoming RFI & RFP project tasks (assign to colleagues according to resource availability and procurement and / or logistic area)
Business Process Improvement Lead (Global Finance)
aleja Piastów 30, Szczecin
Wygasła: 20.05.2023
full-time
umowa o pracę
full office work
hybrid work
manager / supervisor
Obowiązki:
Active optimizations search and finding best solutions for finance end-to-end processes (highest quality and lowest costs)
Driving innovation in Finance Department (digitalization and automation)
Supporting development of department’s KPIs (analyzing, collecting, revision of KPIs)
Cooperating closely with IT, Procurement, Legal, PMO, Corporate Finance, to decide best optimization changes
Implement KPIs that would measure the progress of improvement implementation and actively follow up on the progress
Serve as strong support to the department Director with performance data analysis, presentations and business cases preparation, highlighting improvement focus areas
Eliminating bottlenecks, mistakes, delays and wastes in end-to-end processes
Stay up to date with the latest trends in innovations, digital finance and best practices in finance
Gather and stay up to date with the latest external benchmark KPIs
Performing analysis and overview of receivables accounts
Monitoring all aspects of the collection of outstanding debts owed to the company to ensure it is well within control
Performing matchings on customer accounts based on own investigation and on LOB request
Following up and proactively contacting customers regarding overdue invoices – preparing aging analysis, collection reports and performing actual collections and dunning process
Daily contact with customers via e-mail or telephone
Develop models/financial reports and prepare key finance indicators related to AR
Working on continuous improvements of the processes
Be point of contact to resolve customer inquiries regarding billing issues
Preparing customer statements
Supporting Credit Limit Management activities, ie. releasing orders on hold as per agreed conditions
Codzienne wykonywanie akcji na przypisanych kontach związanych z odwołaniami w sprawie płatności
Wnioskowanie o dokonanie odpowiednich zmian, które mają na celu rozwiązanie kwestii nieuregulowanych sald rachunków
Sprawdzanie, śledzenie i w niektórych sytuacjach także badanie kwestii zaległych płatności, aby upewnić się, że płatności wpływają na czas, a co za tym idzie, podnoszenie dochodu Comfort Medical i zmniejszanie poziomu należności
Kompletowanie wniosków uzupełniających według harmonogramu zamknięcia miesiąca
Podejmowanie działań w przypadku wszelkich odrzuceń ze strony płatników (np. firm ubezpieczeniowych), przed upływem czasu na odwołanie
Przygotowywanie korekt w sprawach takich jak zwroty, różnice w umowach i odpisy potrzebnych do zatwierdzenia i przeprocesowania płatności
Wprowadzanie i aktualizowanie szczegółowych adnotacji w systemie
Korekta zaksięgowanych płatności i dokonywanie zmian na kontach pacjenta w zakresie opłat za produkty
Kontakt z firmami ubezpieczeniowymi poprzez ich strony internetowe lub w formie telefonicznej
The job is located in Szczecin and we expect you to work from the office, with the possibility to work remote from home, if needed. Your responsibilities are as follows:
Lead and manage a team of CRM Process Support Specialists
Develop and maintain strong relationships with internal stakeholders
Take active part in local and global projects
Monitor and analyze performance metrics to identify areas for improvement
Providing ongoing support for Commercial Operations in operational tasks
Recruit employees, evaluate their performance and provide feedback
Motivate team to achieve individual and team’s objectives
Develop and prepare key metrics and status reports with process lead inputs to communicate to key stakeholders
Analyze and report of expenditure data, with the purpose of reducing procurement costs, improving efficiency and monitoring performance and compliance
Execute quarterly spend reporting to Proc. Management, GO Finance and CFO
Support Category managers with spend management reports and analysis from BI & ERP systems
Support standardized, clear and timely annual frozen cost update process
Support development and maintenance of the department’s performance management reporting requirements
Maintain processes of gathering information from multiple sources, reconciling them and presenting to requestors with suggestions for evaluation
Being a change facilitator, develop and collaborate with leads, and influence leadership in the transformation to and/or in support of a continuous improvement culture
Input to Standardization, Automation and IT strategy to support operational and process improvement (ie. boost process efficiency by implementing Power BI solution)
Undertaking ownership and management over Procurement e-systems and processes, including assistance with the development & implementation of policies and procedures within these systems and processes
Support the team in managing the incoming RFI & RFP project tasks (assign to colleagues according to resource availability and procurement and / or logistic area)
Point of contact and administrative assistance to our employees and managers in all their HR matters - labour code, benefits, holidays, contracts etc
Payroll data preparation according to schedule and daily cooperation with external provider (data related to monthly payroll calculation, ZUS declarations, maternity/paternity leaves, reports including employee personal information, holidays, tax exemptions etc
Preparation of HR reports and accruals
Managing benefit packages offered to employees such as: medical care, sports cards, group insurance, Edenred cards, transportation co-financing and PPK
Substantive support for foreigners
Maintain new hire/termination process including pre-employment/termination paperwork, position creation/termination, meeting and document signing with new employees and addressing all arising questions
Providing HR and system support to employees with a focus on delivering excellent employee experience
Entering and maintaining correctness of employees’ records in SAP and SuccessFactors – employee’s data, changes in employment conditions, absences, additional information, etc
Answering incoming phone calls, emails, or faxes from Healthcare B2B customers
Issuing return authorizations
Entering complaints into a common database on product performance issues
Answering questions on products and services
Research orders and other actions to resolve problems
Forwarding customer leads to the appropriate Territory Manager/Regional Manager
Promoting and ensuring customer satisfaction through value-added services, as well as prompt identification and resolution of complaints, problems, and issues
Building credibility and trust with customers and business unit leaders
Keeping data quality, including self-audit of work
Participate in global, regional and local transportation tenders, supporting the business with system / technical / analytical insights, as well as managing the supplier contacts during tenders
Perform analysis and maintain of transportation transactional data
Develop and prepare key metrics and status reports with process lead inputs to communicate to key stakeholders
Analyse and report overall supplier performance, improving efficiency and monitoring performance and compliance
Maintain and administer our current Power BI solutions (collect, clean and upload master data and analyse / report outcome as well as prepare and lead training for end-users)
Take active part in implementing new Power BI solutions
Support Global Procurement digitalization agenda (e.g., support process design activities, formulating the specific solutions to address prioritized requirements)
Monitorowanie rachunków i przeprowadzanie ich analiz pod kątem zaległych należności
Monitorowanie wszystkich aspektów windykacji zaległych długów wobec firmy
Dokonywanie rozliczeń transakcji na kontach klientów po własnych weryfikacjach lub na zlecenie jednostki lokalnej
Śledzenie i proaktywne kontaktowanie się z klientami poprzez e-mail lub telefon w sprawie zaległych faktur – przygotowywanie analiz wiekowania należności, raportów zaległości oraz przeprowadzanie rzeczywistych procesów monitorowania i pozyskiwania zaległych należności
Opracowywanie modeli/raportów finansowych i przygotowywanie kluczowych wskaźników finansowych związanych z AR
Bycie punktem kontaktowym w celu rozwiązania zapytań klientów dotyczących problemów z rozliczeniami
The job is to manage newly established team of approx. 15, within the area of billing, collections and Accounts Receivables (AR) related processes. Your main responsibilities:
Managing and reporting on monthly trending of aging
Managing denial trends and notifying the business on areas of increased denials for immediate correction
Assisting the team with the efficient analysis and resolution of all open balances; monitoring productivity to assure the team can meet production and collection goals established by management
Generating monthly AR reports that facilitate workflow metrics and audit processes for the department
Reviewing collection issues that impact the team's ability to process work within the department; conducting periodic audits of collection activity for quality assurance purposes and to assure that the team is utilizing the most efficient methods for processing of work
Managing all reimbursement transactions & training staff regarding new policies
Maintaining knowledge of payer requirements and terms
Point of contact and administrative assistance to our employees and managers in all their HR matters - labour code, benefits, holidays, contracts etc
Payroll data preparation according to schedule and daily cooperation with external provider (data related to monthly payroll calculation, ZUS declarations, maternity/paternity leaves, reports including employee personal information, holidays, tax exemptions etc
Preparation of HR reports and accruals
Managing benefit packages offered to employees such as: medical care, sports cards, group insurance, Edenred cards, transportation co-financing and PPK
Substantive support for foreigners
Maintain new hire/termination process including pre-employment/termination paperwork, position creation/termination, meeting and document signing with new employees and addressing all arising questions
Providing HR and system support to employees with a focus on delivering excellent employee experience
Entering and maintaining correctness of employees’ records in SAP and SuccessFactors – employee’s data, changes in employment conditions, absences, additional information, etc
Perform collection follow-up on assigned accounts on a regular basis
Request correct adjustments to resolve outstanding account balances
Review, track, and where necessary, research outstanding payments to ensure timely receipt of payments to increase Comfort Medical's revenue and reduce accounts receivable
Complete adjustment requests in compliance with month end schedule
Follow up on all denials prior to the payer's appeals deadline
Identify denial trends and make recommendations for resolutions
Prepare adjustments such as refunds, contractual differences, and write-offs for approval and processing
Maintain accurate and detailed chart notes in system
Correct posting payments and make charge adjustment to patient account
Contact Insurance companies via their portals or phone calls
Codzienne wykonywanie akcji na przypisanych kontach związanych z odwołaniami w sprawie płatności
Wnioskowanie o dokonanie odpowiednich zmian, które mają na celu rozwiązanie kwestii nieuregulowanych sald rachunków
Sprawdzanie, śledzenie i w niektórych sytuacjach także badanie kwestii zaległych płatności, aby upewnić się, że płatności wpływają na czas, a co za tym idzie, podnoszenie dochodu Comfort Medical i zmniejszanie poziomu należności
Kompletowanie wniosków uzupełniających według harmonogramu zamknięcia miesiąca
Podejmowanie działań w przypadku wszelkich odrzuceń ze strony płatników (np. firm ubezpieczeniowych), przed upływem czasu na odwołanie
Przygotowywanie korekt w sprawach takich jak zwroty, różnice w umowach i odpisy potrzebnych do zatwierdzenia i przeprocesowania płatności
Wprowadzanie i aktualizowanie szczegółowych adnotacji w systemie
Korekta zaksięgowanych płatności i dokonywanie zmian na kontach pacjenta w zakresie opłat za produkty
Kontakt z firmami ubezpieczeniowymi poprzez ich strony internetowe lub w formie telefonicznej