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SSC OtC Operations Manager
Ściegiennego 3, Katowice
Wygasła: 12.05.2024
full-time
umowa o pracę
hybrid work
manager / supervisor
Obowiązki:
Manage the service delivery of 50+ two-level organization on day-to-day basis, within defined budgets and in accordance with relevant Service Level Agreements and quality standards
Ensure process compliance with Group Business Process Model
Ensure processes and operating procedures are clearly defined, documented and up-to-date
Monitor the performance of staff against agreed objectives, taking improvement actions where appropriate
Design and implement continuous improvement culture within the Department to realize business objectives and deliver cost efficient and effective process
Implement internal control framework for processes in scope
Provide Senior Management with regular performance reporting
Be „face to the customer“ and manage relations with European Eurofins entities
Create friendly working environment which will attract and retain Talents
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
OtC department: Perform the end-to-end OtC processes that may include accounting documents processing, bank statement booking, cash allocation, dunning
AR accounting processes for legal entities being under responsibility
Consolidation and confirmation of balances and transactions in group companies
Responsible for monthly, quarterly and annual closing activities including completion of sub-ledger postings, reconciliations, aging analysis, sub-ledger cut-off
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
OtC department: Perform the end-to-end OtC processes that may include accounting documents processing, bank statement booking, cash allocation, dunning
AR accounting processes for legal entities being under responsibility
Consolidation and confirmation of balances and transactions in group companies
Responsible for monthly, quarterly and annual closing activities including completion of sub-ledger postings, reconciliations, aging analysis, sub-ledger cut-off
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
OtC department: Perform the end-to-end OtC processes that may include accounting documents processing, bank statement booking, cash allocation, dunning
AR accounting processes for legal entities being under responsibility
Consolidation and confirmation of balances and transactions in group companies
Responsible for monthly, quarterly and annual closing activities including completion of sub-ledger postings, reconciliations, aging analysis, sub-ledger cut-off
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
OtC department: Perform the end-to-end OtC processes that may include accounting documents processing, bank statement booking, cash allocation, dunning
AR accounting processes for legal entities being under responsibility
Consolidation and confirmation of balances and transactions in group companies
Responsible for monthly, quarterly and annual closing activities including completion of sub-ledger postings, reconciliations, aging analysis, sub-ledger cut-off
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
PtP: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
All tasks related to monthly closing – prepare reports and analysis
Creating reports, providing support to the team and team leader, handling more complex cases
Preparation of documentation for audit purposes
Training for Junior Accountant/Accountant positions
Active cooperation with other departments, company units and trading partners
Active participation and driving improvements projects for existing processes
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
We are currently starting a new project - expanding the scope of services - financial statements preparation and direct support of external/local audits service. Project relates to our largest internal client based in Germany
We are looking for experienced people who will be part of a task team whose task would be providing efficient service and building the audit support process
Preparation of individual financial statements and HGB audits
Being main contact for auditors
Participation in audit activities
Creating and updating process documentation, policies and procedures
Participation in improvement projects
Active cooperation with other departments, company units and trading partners
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
Perform the end-to-end OtC processes that may include accounting documents processing, bank statement booking, cash allocation, dunning
Consolidation and confirmation of balances and transactions in group companies
Responsible for monthly, quarterly and annual closing activities including completion of sub-ledger postings, reconciliations, aging analysis, sub-ledger cut-off
Ensure compliance with policies and procedures
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Opportunity to participate in knowledge transferring projects from other European company locations
Perform the end-to-end OtC processes that may include accounting documents processing, bank statement booking, cash allocation, dunning
Consolidation and confirmation of balances and transactions in group companies
Responsible for monthly, quarterly and annual closing activities including completion of sub-ledger postings, reconciliations, aging analysis, sub-ledger cut-off
Ensure compliance with policies and procedures
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Opportunity to participate in knowledge transferring projects from other European company locations
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the RtR department: preparation of financial statements / periodic reports; making postings in the general ledger, keeping a register of fixed assets, accruals, etc.; reconciliation of the balance of the general ledger with auxiliary journals; consolidation and confirmation of balances and transactions in group companies
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
OtC department: Perform the end-to-end OtC processes that may include accounting documents processing, bank statement booking, cash allocation, dunning
AR accounting processes for legal entities being under responsibility
Consolidation and confirmation of balances and transactions in group companies
Responsible for monthly, quarterly and annual closing activities including completion of sub-ledger postings, reconciliations, aging analysis, sub-ledger cut-off
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the RtR department: preparation of financial statements / periodic reports; making postings in the general ledger, keeping a register of fixed assets, accruals, etc.; reconciliation of the balance of the general ledger with auxiliary journals; consolidation and confirmation of balances and transactions in group companies
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
OtC department: Perform the end-to-end OtC processes that may include accounting documents processing, bank statement booking, cash allocation, dunning
AR accounting processes for legal entities being under responsibility
Consolidation and confirmation of balances and transactions in group companies
Responsible for monthly, quarterly and annual closing activities including completion of sub-ledger postings, reconciliations, aging analysis, sub-ledger cut-off
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the RtR department: preparation of financial statements / periodic reports; making postings in the general ledger, keeping a register of fixed assets, accruals, etc.; reconciliation of the balance of the general ledger with auxiliary journals; consolidation and confirmation of balances and transactions in group companies
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
OtC department: Perform the end-to-end OtC processes that may include accounting documents processing, bank statement booking, cash allocation, dunning
AR accounting processes for legal entities being under responsibility
Consolidation and confirmation of balances and transactions in group companies
Responsible for monthly, quarterly and annual closing activities including completion of sub-ledger postings, reconciliations, aging analysis, sub-ledger cut-off
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the PtP department: processing invoices, employee expenses and credit card statements, handling supplier queries and payments, cleansing supplier balances (aged creditors and debit balances). For German scope – also intercompany reconciliation
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
In the RtR department: preparation of financial statements / periodic reports; making postings in the general ledger, keeping a register of fixed assets, accruals, etc.; reconciliation of the balance of the general ledger with auxiliary journals; consolidation and confirmation of balances and transactions in group companies
Participation in activities related to month end closing process
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations
Manage an accounts payable team to ensure service delivery in accordance with the relevant SLAs and quality standards;
Monitor and report the team and process performance against agreed objectives and KPIs;
Provide prompt and objective coaching in accomplishing goals, conduct performance reviews, be actively involved in recognition and employee development strategies;
Identify inefficiencies in the process and participate in /drive process improvement projects;
Implement continuous improvement culture within the team;
Cooperate with various Eurofins departments and stakeholder management;
Create friendly working environment which will attract and retain Talents;
Support the Transition projects and all other duties as needed or required per business requirement
OtC department: Perform the end-to-end OtC processes that may include accounting documents processing, bank statement booking, cash allocation, dunning
AR accounting processes for legal entities being under responsibility
Consolidation and confirmation of balances and transactions in group companies
Responsible for monthly, quarterly and annual closing activities including completion of sub-ledger postings, reconciliations, aging analysis, sub-ledger cut-off
Ensure compliance with policies and procedures
Creating and updating process documentation
Preparation of documentation for audit purposes
Participation in projects improvement existing processes
Active cooperation with other departments, company units and trading partners
Opportunity to participate in knowledge transferring projects from other European company locations