Ocena ogólna pracodawcy
LINKLATERS POLAND sp. z o.o.
WARSZAWA, UL. ALEJA JANA PAWŁA II 22
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Marketing Bid / Pitch Assistant (12m mat cover)
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 05.05.2024
full-time
umowa o pracę tymczasową
hybrid work
junior specialist (Junior)
Obowiązki:
- You will be welcomed into a globally diverse and friendly team based across our Colchester and Warsaw offices. You will also work closely with colleagues in the Marketing Content, Client Presentations and Graphic Centre teams
- Your primary internal stakeholders will be the London, Middle East and Europe BDM teams across our 13 offices. As the role develops, you will interact with our lawyers too. You will work with our Global BDM team where capacity allows. You will also work with other functions such as Regulatory Compliance, HR, Finance, Diversity & Inclusion, Secretaries, and others
- This role is ideal for a candidate who enjoys working with a range of teams across the globe, seniorities, and thrives on a challenge!
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Conflicts Analyst / Business Acceptance Analyst
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 27.04.2024
full-time
umowa o pracę
hybrid work
specialist (Mid / Regular), senior specialist (Senior)
Obowiązki:
- Initiating and analysing conflicts checks in the firm’s conflict checking system and working alongside Conflicts lawyers to resolve legal and commercial conflicts with relevant stakeholders;
- advising on the firm’s client engagement terms, policies, procedures and best practice;
- reviewing Information Barriers queries and clash clearance (ethical walls management);
- reviewing and authorising IT requests with privacy and/or data protection implications as well as advising on unusual user activities on Linklaters network;
- generating Business Acceptance reports;
- preparing responses to audit letter requests according to firm's audit letter policy;
- managing Share Dealing applications;
- assisting on various Legal & Risk projects and knowhow
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Strategic Sourcing Manager (12-month contract)
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 17.04.2024
full-time
umowa o pracę
hybrid work
team manager
Obowiązki:
- To support Linklaters in the sourcing and management of suppliers, including:
- - Leading complex, strategic high-value sourcing projects, activities & contract negotiations for various service and product categories that may include Technology (Software, Hardware, Network, SaaS, IaaS) and Operations, etc
- - Contract and commercial negotiations, including but not limited to license agreements, MSAs, EULAs, SaaS etc
- - Managing due diligence (onboarding) and supplier audits (post contract), and working with Data Privacy, Information Security, Legal and Finance to ensure effective risk management
- - Ongoing supplier management via Business Reviews (which you may be expected to organise and lead) as well as other ad hoc tasks
- - Supporting with the development and execution of a Category Strategy and Sourcing strategy
- - Direct management of a Senior Advisor and Specialist
- - Supporting the sourcing team with the sourcing project pipeline and sourcing initiatives
- - Supporting with category reporting, project status reporting, and resource capacity management
- - Advising and partnering with stakeholders to ensure adherence to the Sourcing policy and processes
- - Identifying and supporting improvement initiatives in Sourcing processes, policy, guidance and reporting
- - Providing sourcing-related guidance to regional offices where required
- Key responsibilities and challenges
- The successful applicant will have delivered sourcing projects within a legal or professional services organisation
- In this role you will have a chance to:
- - Ensure supplier agreements are implemented that address both Linklaters’ service, commercial and risk requirements
- - Proactively support the Business Teams in running effective sourcing projects, by providing expert advice as to the most suitable sourcing approach
- - Ensure category focus areas such as Diversity & Inclusion, Modern Slavery, Responsible Sourcing, Information Security and Data Protection are consistently addressed on a regular basis
- - Ensure that all sourcing engagements comply with Linklaters process and guidelines
- - Ensure engagement with internal Regulatory Compliance lawyers on a timely basis
- - Ensure engagement with external lawyers on a timely basis, via appropriately approved channels
- - Engage with suppliers in a manner that fosters positive relationships
- - Develop good working relationships with business stakeholders including category leads, Regulatory Compliance, Finance and suppliers
- - Work with a business-focused approach in a consultative manner to solve business issues
- - Support the Senior Strategic Sourcing Manager in the development of sourcing strategies
- - Lead projects that develop the Sourcing and Supplier Management processes from time to time, as required by the Head of Strategic Sourcing
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Senior General Ledger Specialist
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 08.03.2024
full-time
umowa o pracę
hybrid work
specialist (Mid / Regular), senior specialist (Senior)
Obowiązki:
- Calculate, prepare and post specific and ad-hoc journal entries as part of Month End Close and day to day operations
- Prepare Bank Reconciliations and Balance Sheet Account Reconciliations (Assets and Liability accounts)
- Perform analysis on specific Balance Sheet accounts and assist local finance teams in clearing of open items
- Maintain Fixed Asset Registers and calculate and post monthly depreciation charges
- Responsible for performing specific Month End Close activities, adhering to the Month End Close timetable and global and office specific Month - End Close deadlines
- Responsible for assigned KPI’s to meet customer needs including meeting financial reporting deadline
- Ensure that service quality is maintained in performing daily operations within global General Ledger Department
- Maintain high quality process documentation
- Build excellent working relationships with the Finance and Shared Service staff in the local offices
- Readiness to participate in process transitions and improvement projects
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Junior Specialist - Global Regulatory Compliance
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 17.01.2024
full-time
umowa o pracę
hybrid work
junior specialist (Junior)
Obowiązki:
- Monitoring all queries received via email (or otherwise) and responding to such queries, or escalating to more senior member of the team (as appropriate);
- Supporting the Outside Interest and share dealing approval processes by conducting research and drafting;
- Providing support to the practice on issues with engagement letters, non-disclosure agreements;
- Updating the firm’s risk incident register;
- Conducting preliminary research on professional rules and regulations;
- Conducting document reviews in relation to investigations (or otherwise);
- Responding to Regulatory Compliance related questions for pitches and RFPs;
- Providing general risk support on the firm’s projects;
- Processing selected requests in line with the firm’s Risk policies
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
LinkUp Apprenticeship Programme (March – August 2024)
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 14.01.2024
full-time
umowa zlecenie
umowa o staż / praktyki
umowa o staż / praktyki
hybrid work
trainee
Obowiązki:
- The LinkUp Apprenticeship Programme at Linklaters offers a unique opportunity to be a part of a diverse and innovative environment, where you can learn, grow, and contribute to different areas of our organization
- As well as excellent opportunities for training and long-term development, the role offers a contract of mandate for 6 months, paid internship and organised dedicated workshops for you as a cohort
- We have exciting opportunities of development in the following areas:
- • Finance
- • Legal & Risk
- • Technology
- • Corporate Affairs
- • Business Development & Marketing
- • Knowledge & Learning
- • Recruitment & Global Mobility
- • Business Operations
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Executive Assistant
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 05.01.2024
full-time
umowa o pracę
hybrid work
assistant
Obowiązki:
- Organize internal meetings and coordinate town halls (liaise with various stakeholders, record meeting minutes, host calls, and more)
- Ensure smooth travel management (act as a single point of contact, collaborate with travel partner, support post-trip costs’ reconciliation, and more)
- Coordinate guests’ visits to Linklaters Service Delivery Centre
- Coordinate LSDC Warsaw Bulletin (act as editor-in-chief, prepare newsletters, and more)
- Coordinate the Alumni and assisting with Apprenticeship programmes (organise events, monitor mailbox)
- Run reports and update organisational charts on a regular basis
- Update and maintain intranet pages
- Provide PA support to the COO Service Delivery Centre Warsaw and other managers as needed
- Support event and entertainment organisation
- Collaborate with and provide back-up for the LSDC Warsaw office administration advisor (e.g. booking conference rooms, issuing taxi vouchers, actively support Warsaw operations during heavy workload periods, and more)
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
KYC/AML Specialist
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 30.11.2023
full-time
umowa o pracę
hybrid work
specialist (Mid / Regular)
Obowiązki:
- Carrying out systematic Client Due Diligence checks and Risk Assessment on new and existing clients of the firm including an appropriate assessment of reputational risks;
- liaising with the firm’s lawyers on Client Due Diligence and Risk Assessment procedures;
- responding to local regulatory audits on the firm’s Financial Crime compliance, including rectification of any quality issues;
- generating Financial Crime compliance reports;
- supporting wider Financial Crime team in relation to the ongoing development of the firm’s Financial Crime compliance;
- supporting the firm’s sanctions compliance by screening parties against various sanctions lists;
- becoming proficient in the use and development of the firm's Financial Crime record keeping systems and specifically the firm's Business Risk Assessment Tool;
- participation in ad-hoc projects in relation to the firm’s Financial Crime compliance as assigned by the Deputy Team Leader or the Manager
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
HR People Services Team Leader
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 03.11.2023
full-time
umowa o pracę
hybrid work
manager / supervisor, team manager
Obowiązki:
- 1. Team management:
- a. Ensure that all team members carry out their daily tasks in a timely manner
- b. Support and advise members with regards to complex or difficult issues and situations
- c. Performance management, including 1:1’s, ongoing feedback, cyclical performance conversations
- d. Identify training needs and develop ways of working on these
- 2. Projects management:
- a. Take ownership of the HR projects, including creating plans, setting deadlines and delegating tasks
- b. Be the point of contact for stakeholders
- 3. Quality:
- a. Ensure that control processes are in place and adequate to facilitate the delivery of a consistently high-quality
- b. Generate reports
- 4. Continuous improvement:
- a. Identify areas of improvement, offer suggestions and solutions. Work with project groups to implement improvements where required
- b. Monitor compliance with all relevant legislation and regulatory bodies ensuring that all systems and documentation remain compliant with all aspects of legislation and reflects best practice
- 5. Relationships and stakeholder management:
- a. Develop and maintain effective relationships with key stakeholders to create an open environment where honest two-way feedback can be provided
- b. Work with key stakeholders to help influence and develop processes
- c. Conduct customer feedback to provide a platform for continuous process improvement
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
IT Support Engineer
Warszawa
Wygasła: 27.09.2023
full-time
umowa o pracę
full office work
specialist (Mid / Regular), junior specialist (Junior)
Obowiązki:
- Management of the local IT hardware over the entire asset lifecycle; from procurement, to installation, supervision, audits, reporting, and replacement
- Ensure global IT processes and procedures are followed locally
- Maintain asset DB, provide liaison with external vendors
- Act as a point of contact in relation to new tools and technologies introduced globally; relay communications and training related to incoming changes
- Provide first line application and hardware support for local Technology tools. Troubleshoot, engage with users, maintain the call queue – while working with other Technology teams and functions to resolve the issues
- Continuous review and consultation of local IT processes and services – ensuring they are fit for purpose and delivering the right quality of services
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Trainee Recruitment and Development Coordinator
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 22.12.2022
full-time
umowa o pracę
hybrid work
specialist (Mid / Regular), junior specialist (Junior)
Obowiązki:
- Working with the Trainee Development Advisor to arrange meetings with trainees regarding seat moves, assist with the seat change request process, help plan trainee seats and principal allocation
- Provide administrative support to the Trainee Development Advisor managing secondments through keeping relevant spreadsheets up to date and assisting with relocation processes
- Maintain future joiner spreadsheets, support with onboarding and induction, as well as the organisation of information sessions for future trainees
- Administrating the online case study during virtual assessment centres and sourcing interviewers, as well as replacements
- Providing administrative support to Advisors across our core recruitment programmes, diversity initiatives and 16-18 activity. This includes the organisation of vacation schemes and open days
- Day-to-day management of the recruitment and development inboxes, responding to queries in a timely and professional manner
- Supporting with the payment of invoices and expenses across both teams, ensuring deadlines for payment are met
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
SDC Management Assistant
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 10.12.2022
full-time
umowa o pracę
hybrid work
assistant
Obowiązki:
- Organize internal meetings and coordinate town halls (liaise with various stakeholders, record meeting minutes, host calls, and more)
- Ensure smooth travel management (act as a single point of contact, collaborate with travel partner, support post-trip costs’ reconciliation, and more)
- Coordinate guests’ visits to Linklaters Service Delivery Centre
- Coordinate LSDC Warsaw Bulletin (act as editor-in-chief, prepare newsletters, and more)
- Coordinate the Alumni and Apprenticeship programmes (organise events, monitor mailbox)
- Run reports and update organisational charts on a regular basis
- Update and maintain intranet pages
- Provide PA support to the COO Service Delivery Centre Warsaw and other managers as needed
- Support event and entertainment organisation
- Collaborate with and provide back-up for the LSDC Warsaw office administration advisor (e.g. booking conference rooms, issuing taxi vouchers, actively support Warsaw operations during heavy workload periods, and more)
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Accounts Receivable Assistant
aleja Jana Pawła II 22, Śródmieście, Warszawa
Wygasła: 16.11.2022
full-time
umowa o pracę
hybrid work
assistant, junior specialist (Junior)
Obowiązki:
- The role of an Accounts Receivable Assistant is focused on performing accounting and clerical tasks related to the allocation and settlement of in-coming monies, as well as accounting of any client monies contained therein, as well as reporting activities
- Allocate receipts to invoices and handle Customer Clearing
- Maintain Debtors Accounts and reporting on receivables and overdue receipts
- Maintain AR customer files
- Upload/input bank statements
- Resolve valid and authorised deductions by entering adjusting entries
- Perform analysis of Debtors Payment Terms, Payment History and Credit Rating
- Proceed with reconciliation of Debtors Ledgers
- Generate regular reports
- Be responsible for assigned KPI’s to meet customer needs
- Perform quality control checks to ensure consistent quality of work
- Participate in regular process reviews with clients and key stakeholders, as needed
- Plan and agree on personal development path with the manager
- Execute development plan accordingly
- Initiate/participate in process improvement projects
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
IT Support Analyst
Warszawa
Wygasła: 10.08.2022
full-time
umowa o pracę
hybrid work
specialist (Mid / Regular), junior specialist (Junior)
Obowiązki:
- • Provide a high-quality customer focused first line application and device support
- • Assist in resolving incidents, questions & requests communicated via multiple channels including one to many instant messaging
- • Work with the Technology team to identify recurring and common incidents
- • Adhere to call management procedures including escalations. Ensure that the customers and where required, the Practice and Technology Team Leaders and Managers are kept informed of progress for each case where appropriate
- • Log all contacts on the Service Now and adherence to ITIL processes, ensuring all appropriate information is recorded
- • Carry out user administration tasks as needed
- • Assist the ITS Team Leaders in identifying skills and knowledge gaps in the team
- • Develop and maintain expert knowledge in relation to all of Linklaters’ business applications and a knowledge base for any aspects specific to remote offices to enhance the overall level of service provision
- • Assist with the support of the Linklaters technology services, working in conjunction with the relevant teams (IT Support, Technical Support, Change and IT Training, 3rd Line Technical Teams)
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Management Board Assistant
Warszawa
Wygasła: 11.05.2022
full-time
umowa o pracę
hybrid work
assistant
Obowiązki:
- Our vision is that Service Delivery Centre delivers transactional and value-added business services within Linklaters and is known for its customer focus, excellent service delivery, transparency, and efficiency
- Bringing services together will provide the scale required to simplify / standardise / automate processes to continuously improve quality, efficiency, and flexibility. The purpose of this role is to:
- • Deliver professional business specific services to a diverse range of stakeholders, meeting high level expectations aligned with our firms’ standards and culture
- • Continuously improve the quality and efficiency of assigned services
- Expectations of the role:
- Internal meeting organization
- • Coordinate LSDC Warsaw Town Halls (liaison with various stakeholders including guest speakers, sending an icon to calendars, hosting calls, setting up and moderating Q&A during Town Halls, sending follow-up materials such as meeting recordings and slides)
- • Jointly organise, attend, and minute monthly LSDC Management meetings
- • Plan and deliver off-site management meetings (including dates, travel, accommodation, catering, and slides)
- Business travel
- • Promote principles driving Linklaters Global Travel Policy, act as a single point of contact in regards to any travel related issues or queries
- • Collaborate with operations and travel partner to ensure smooth travel management process
- • Support post-trip costs’ reconciliation, cooperate with the local accounting team
- Project Coordination
- • Guests visit to LSDC
- • LSDC Warsaw Bulletin
- • LSDC Warsaw Alumni Programme
- • Link Up - Apprenticeship Programme LSDC Warsaw
- Other tasks
- • Intranet maintenance
- • Reporting
- • Management team support
- • ESG agenda support
- • LSDC Warsaw office support
- Experience:
- - 3 – 5 years of professional experience, preferably as a PA
- - understanding of ESG agenda
- - track record of designing communication campaigns and writing articles
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Accounts Payable Specialist with German
Warszawa
Wygasła: 07.01.2022
full-time
umowa o pracę
hybrid work
assistant
Obowiązki:
- Our vision is that Shared Services delivers transactional business services within Linklaters and is known for its customer focus, excellent service delivery, transparency and efficiency
- Bringing services together provides the scale required to simplify / standardise / automate processes to continuously improve quality, efficiency and flexibility
- The purpose of this organisation is to:
- • Deliver professional business specific services to clients, meeting high level expectations aligned with our firms’ standards and culture
- • Continuously improve the quality and efficiency of assigned services
- Key Dimensions
- The role of an Accounts Payable Specialist is focused on performing accounting and clerical tasks related to efficient maintenance and processing of transactions regarding firm’s suppliers and employees
- 1 Day to day operations
- • Check quality of supporting documentation,
- • Communicate with business regarding coding of invoices, follow Firm’s policies and guidelines
- • Review and post invoices
- • Work with the business to have invoices approved, chase approvers when required
- • Set invoices ready for payment
- • Execute payments (selected team members)
- • Reconcile payment and accounts
- • Resolve invoice discrepancies
- • Maintain vendor files
- • Generate regular reports
- • Be responsible for assigned KPI’s to meet customer needs
- • Perform quality control checks to ensure consistent quality of work
- • Act as a contact point for Vendors and Employees (selected team members)
- • Participate in regular process reviews with clients and key stakeholders, as needed
- • Participate in internal and external audit reviews
- • Escalate issues and risks to the manager
- 2 Personal Development
- • Plan and agree on personal development path with the manager
- • Execute development plan accordingly
- 3 Operations performance improvement
- • Initiate/participate in process improvement projects
- • Willing to long term perform routine, repetitive tasks;
- • Wanting and ready to work with numbers
- • Some professional experience in the SSC/BPO environment;
- • Knowledge of Accounts Payable process; (desirable)
- • Knowledge of Travel and Employee Reimbursement process (desirable)
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
AML Specialist at Legal & Risk
Warszawa
Wygasła: 28.01.2021
full-time
umowa o pracę
specialist (Mid / Regular)
Obowiązki:
- Key Dimensions
- Dynamic and varied role in a Team that is a part of the global Legal & Risk Department working closely with Legal & Risk Teams located in London, Hong Kong and New York. The role focusses on managing the firm’s risk in relation to new business acceptance including conducting client due diligence (“CDD”) processes, Risk Assessments and advising and collaborating with the firm’s lawyers on FC processes and controls
- Key responsibilities and challenges
- Day to day operations
- Main responsibilities are:
- Delivery of all Financial Crime related processes across all workstreams of the Legal & Risk Warsaw team at the highest quality level:
- • Participating in a project to update CDD and Risk Assessment on existing clients of the firm;
- • Responding to local regulatory audits on the firm’s FC compliance, including rectification of any quality issues;
- • Carrying out systematic CDD and Risk Assessment on new and existing clients of the firm including an appropriate assessment of reputational risks;
- • Liaising with the firm’s lawyers on CDD and Risk Assessment procedures;
- • Generating FC compliance reports;
- • Carrying out Quality Checks in relation to the firm’s FC processes;
- • Supporting the firm’s sanctions compliance by screening parties against various sanctions lists;
- • Supporting the FC team in relation to the ongoing development of the firm’s FC compliance;
- • Becoming proficient in the use and development of the firm's FC record keeping systems and specifically the firm's Business Risk Assessment Tool;
- • Seeking to enhance and build upon existing processes and participating in general FC process improvements
- Participation in ad-hoc projects in relation to the firm’s FC compliance as assigned by the Deputy Team Leader or the Team Leader
- Personal Development
- Together with support of line manager choose the most suitable career path by taking onboard new workstreams, upskilling and maximizing knowledge in already known processes. Become subject matter experts in FC processes and controls
- Operations performance improvement
- Identify process gaps and opportunities to simplify the processes and participate in improvement programs for Legal & Risk Team
- Location
- • Commutable distance from Warsaw
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Digital Marketing Assistant
Warszawa
Wygasła: 04.11.2018
Asystent
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Accounts Payable Specialist with French
Warszawa
Wygasła: 17.05.2018
Specjalista
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Accounts Payable Specialist with German
Warszawa
Wygasła: 22.11.2017
Specjalista
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
