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- Focus on material master data, back conditions, pricing procedure, Cognos master data, plant & storage location etc
- Align business pain points, requirements with EU business stakeholders. Investigate root causes, and design specs and business expectations. Form documentation eventually
- Potential solution investigation with SAP consultant
- Align implement timeline for sub-project, attend HQ monthly project review meeting if necessary
- Monitor project status and send weekly implement report
- Master data for history clean-up checking after go-live
- Follow new rule to create the master data if necessary, BC, pricing procedure
- Support SA & logistics team for new plant and SL for order handling in 2022
2) Process management
- Investigate AS-IS L5 E2E process of OTC based on sales order type dimensions
- Organize sales teams and finance teams to training these processes
- Get feedback from user and identify process pain points, form TO-BE L5 flow
- Form final business requirements and output list, and align with stakeholders
- Life-cycle management for requirements in process level
3) System trainings
- Design the system operation document with team together. Cover SAP SD, FICO, MM etc
- Organize the training with SA & Finance
- System demo and educate for colleagues with team members together
4) EU Digital Project
- Regularly interview with business managers or key users in Supply chain, Finance, Aftersales, HR, Marketing business lines
- Form business requirement list and involve with IT consultant for potential solution discussion
- Set timeline of project plan
- Monitor project implement status by sending reports
- Get feedback from user operations actively
5) IT System Maintain
- Support SA handle sales operation issues, support finance on monthly end closing issues
- EDI of PO 850, invoice 810 daily issue operation
- New customer EDI set-up, coordinate with open text, IT and EU customers
- Master data creation and extension
- CMS management
6) Inventory Management
- Reconcile Inventory in SAP
- Purchase inventory issue of PO & GR follow with supply chain team
- Sales inventory stock issue of SO issue follow
- Check & correct stock location of inventory in SAP
7) Support for Accounting Department
- Control and allocate to cost centers the cash expenses
- Support AR functions of finance monthly end closing
- Support credit limit project in 2022
- AR BNP customer credit limit set-up with France AR team together
• Controlling and releasing sales orders blocked due to wrong price or missing price for France, Benelux, Spain,
• Helping to maintain the excel price list for France, Benelux, Spain (and other countries if deemed necessary) and liaising with SAP controller for maintenance in SAP,
• Before month end, sending the billing to the key account managers of France, Benelux, Spain in order for them to check the invoice prices
Smartsheet control
• Making sure that items posted in SAP via concur are properly maintained in smartsheet ( France, Spain, Benelux, and random check for other countries such as EE, Nordics, Baltics, UK, Poland)
• Alerting on the expense amounts on a weekly basis
AR
•Collecting the invoices from the customer
•Dispatching to the person in charge of posting in SAP
•Checking smartsheet regularly in order to get the documents posted on time
•Helping to prepare the payment request with all the supporting documents with respect of the due date shown on the invoices
Define and manage product range and its technical specifications
Monitor of all stages of product development and ensuring that it meets European market and end user expectations
Develop and maintain of close relationships with product R&D and factories in China and business entities in Europe
Manage product technical and safety documentation
Support sales & marketing team in product and product technology understanding, supporting product marketing communication, and conducting regular product trainings
Define and manage product range and its technical specifications
Monitor of all stages of product development and ensuring that it meets European market and end user expectations
Develop and maintain of close relationships with product R&D and factories in China and business entities in Europe
Manage product technical and safety documentation
Support sales & marketing team in product and product technology understanding, supporting product marketing communication, and conducting regular product trainings
Define and manage product range and its technical specifications
Monitor of all stages of product development and ensuring that it meets European market and end user expectations
Develop and maintain of close relationships with product R&D and factories in China and business entities in Europe
Manage product technical and safety documentation
Support sales & marketing team in product and product technology understanding, supporting product marketing communication, and conducting regular product trainings
Define and manage product range and its technical specifications
Monitor of all stages of product development and ensuring that it meets European market and end user expectations
Develop and maintain of close relationships with product R&D and factories in China and business entities in Europe
Manage product technical and safety documentation
Support sales & marketing team in product and product technology understanding, supporting product marketing communication, and conducting regular product trainings
Checking with the planner & factory product availability date
Providing KAMs with availability/delivery info
Optimizing truck loadings (order split per truck; maximum truck fulfillment)
Manage trucks with forwarders
Coordinating loadings (forwarder & warehouse)
Checking & accepting transport invoices; registering transport invoices for operated shipments
Preparing EE monthly logistic reports for HQ for whole EE region (once a month) in charge of Transportation Tender (quotation from forwarders) and registering all offers for TV,TES,MDA
Preparing SAP sales reports required by direct boss & KAMs (upon request)
Leading and coordinating contacts with carriers, solve problems in cooperation
Preparing KPI delivery report monthly
Preparing weekly report of all shipment’s status for EE
Preparing monthly POD report
Preparing other Logistic & KPI reports on request
Participating in weekly operational calls with factory team and reporting logistic issues for EE
Preparing weekly shipment plan for EE
Managing allocation process for TES category, updating stocks on monthly basis and supplying info on weekly basis
Supporting SCM with allocation process, backup in case of absence or holidays
Participating in allocation calls with different regions
Checking and recording incoming payment on regular basis
Ensure the reconciliation between bank statement and bookings
Verifying and clearing valid or unauthorized deductions
Sending statement to customers and obtaining payment confirmation before payments fall due
Resolving disputes with customers
Reporting & preparing the ageing report
Responsible for AR insurance related issues, such as Customer Credit Limit application and maintenance, shipment control, possible loss notification and loss claims, etc
Conducting regular ageing analysis, improving the process efficiency and DSO
Preparing management analysis report and hold the meeting with country managers on monthly basis, deliver improvement advice from finance perspective
Managing the customers back condition rate and monitoring the customer’s accrual & the spendings
Achieve the quarterly KPIs ( Revenue , profit, product mix) and the sales objectives for the Polish market
Follow our Sales Book guidelines
Define the strategy and retail policy by segment and product, as well as area of influence
Prepare and sign trade / retail agreements
Develop long term business plans with customers (1-2 years)
Negotiate pricing, product range, category, terms of sale, payment terms, rebates, back conditions, returns, communications, etc
Work with marketing team to manage product display, range listing, stock allocation from central warehouse to store, Manage the external Field sales and follow up in store retail marketing (store presence, branded walls, POS, etc.)
Anticipate market trends, identify future range needs
Collect information about our competitors
Identify needs and trends for products and markets in relation to Product Management and Marketing services
Follow on weekly basis the 3 months sales forecast and transmit to the Supply Chain in China
In collaboration with the Product Management, ensure that sales are in line with expectations: analyze and simulate the sales, based on market research and standard tools
Negotiate to optimize prices and quantities in line with the profitability objectives
Establish relationships with customers and generate sustainable business value long-term
Checking and recording incoming payment on regular basis, ensure the reconciliation between bank statement and bookings;
Verifying and clearing valid or unauthorized deductions;
Sending statement to customers and obtaining payment confirmation before payments fall due;
Resolving disputes with customers;
Responsible for AR insurance related issues, such as Customer Credit Limit application and maintenance, shipment control, Possible loss notification and Loss claims, etc;
Conducting regular ageing analysis, improving the process efficiency and DSO;
Preparing management analysis report and hold the meeting with country managers on monthly basis, deliver improvement advice from finance perspective;
Managing the customers back condition rate and monitoring the customer’s accrual;