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HR Coordinator with French
Kraków
Wygasła: 18.01.2023
full-time
umowa o pracę
home office work
hybrid work
specialist (Mid / Regular)
Obowiązki:
Act as liaison between Client and staffing partners on requirement issues while maintaining the integrity of our Service Level Requirements
Ensure job requisitions have adequate candidates and filled in a timely fashion
Screen candidate resumes as needed, for skills match and quality, and short list submissions for manager’s review
Follow up on new contingent worker on-boarding requirements and coordinate with suppliers and client managers as needed
Manage weekly timecard approval process and act as point of contact for administrative systems tasks between Client, staffing partners, and Corporate IT Team
Collaborate with account reconciliation analyst and corporate billing to ensure the timely delivery of invoicing, by completing all tasks involved in the invoice process by the approved deadlines
Coordinate and compile the collection of supplier data and information sheets for supplier set up in the system
Set up new client users, embedded workers, job titles, and other system data elements as needed
Ensure project documentation is updated and archived weekly and can be retrieved for audit, review, and legal purposes
Act as liaison between Client and staffing partners on requirement issues while maintaining the integrity of our Service Level Requirements
Ensure job requisitions have adequate candidates and filled in a timely fashion
Screen candidate resumes as needed, for skills match and quality, and short list submissions for manager’s review
Follow up on new contingent worker on-boarding requirements and coordinate with suppliers and client managers as needed
Manage weekly timecard approval process and act as point of contact for administrative systems tasks between Client, staffing partners, and Corporate IT Team
Collaborate with account reconciliation analyst and corporate billing to ensure the timely delivery of invoicing, by completing all tasks involved in the invoice process by the approved deadlines
Coordinate and compile the collection of supplier data and information sheets for supplier set up in the system
Set up new client users, embedded workers, job titles, and other system data elements as needed
Ensure project documentation is updated and archived weekly and can be retrieved for audit, review, and legal purposes
Act as liaison between Client and staffing partners on requirement issues while maintaining the integrity of our Service Level Requirements
Ensure job requisitions have adequate candidates and filled in a timely fashion
Screen candidate resumes as needed, for skills match and quality, and short list submissions for manager’s review
Follow up on new contingent worker on-boarding requirements and coordinate with suppliers and client managers as needed
Manage weekly timecard approval process and act as point of contact for administrative systems tasks between Client, staffing partners, and Corporate IT Team
Collaborate with account reconciliation analyst and corporate billing to ensure the timely delivery of invoicing, by completing all tasks involved in the invoice process by the approved deadlines
Coordinate and compile the collection of supplier data and information sheets for supplier set up in the system
Set up new client users, embedded workers, job titles, and other system data elements as needed
Ensure project documentation is updated and archived weekly and can be retrieved for audit, review, and legal purposes
We are currently expanding our team in Krakow and growing our EMEA Talent Acquisition presence. We are seeking an experienced end-to-end recruiter who will serve as an ambassador of our values and culture and who will have the chance to recruit for a wide variety of technical and non-technical roles across Europe, at the same time being part of a close-knit team of professionals across EMEA
Job responsibilities include:
Managing the end-to-end recruitment process from requisition approval until offer acceptance
Partner with internal leadership teams to generate ideas, leverage resources and share information that facilitates an effective search process according to assigned timelines and requirements across Europe
Manage external and internal job postings through various career portals
Act as a search expert for various functional areas by understanding hiring needs, position specifications and search
Utilizes Internet and web-based recruiting sources and systems to identify, manage information and source candidates
Enters, maintains and manages database information (Potentially utilizing several ATS and VMS applications)
Report on sourcing results/effectiveness, process improvement and lessons learned
Ensure that unsuccessful candidates are dispositioned in a timely manner
Manage candidate applications according to data privacy regulations
Other special assignments and functional roles may be assigned; performs other duties as required
Act as liaison between Client and staffing partners on requirement issues while maintaining the integrity of our Service Level Requirements
Ensure job requisitions have adequate candidates and filled in a timely fashion
Screen candidate resumes as needed, for skills match and quality, and short list submissions for manager’s review
Follow up on new contingent worker on-boarding requirements and coordinate with suppliers and client managers as needed
Manage weekly timecard approval process and act as point of contact for administrative systems tasks between Client, staffing partners, and Corporate IT Team
Collaborate with account reconciliation analyst and corporate billing to ensure the timely delivery of invoicing, by completing all tasks involved in the invoice process by the approved deadlines
Coordinate and compile the collection of supplier data and information sheets for supplier set up in the system
Set up new client users, embedded workers, job titles, and other system data elements as needed
Ensure project documentation is updated and archived weekly and can be retrieved for audit, review, and legal purposes
Act as liaison between Client and staffing partners on requirement issues while maintaining the integrity of our Service Level Requirements
Ensure job requisitions have adequate candidates and filled in a timely fashion
Screen candidate resumes as needed, for skills match and quality, and short list submissions for manager’s review
Follow up on new contingent worker on-boarding requirements and coordinate with suppliers and client managers as needed
Manage weekly timecard approval process and act as point of contact for administrative systems tasks between Client, staffing partners, and Corporate IT Team
Collaborate with account reconciliation analyst and corporate billing to ensure the timely delivery of invoicing, by completing all tasks involved in the invoice process by the approved deadlines
Coordinate and compile the collection of supplier data and information sheets for supplier set up in the system
Set up new client users, embedded workers, job titles, and other system data elements as needed
Ensure project documentation is updated and archived weekly and can be retrieved for audit, review, and legal purposes
Act as liaison between Client and staffing partners on requirement issues while maintaining the integrity of our Service Level Requirements
Ensure job requisitions have adequate candidates and filled in a timely fashion
Screen candidate resumes as needed, for skills match and quality, and short list submissions for manager’s review
Follow up on new contingent worker on-boarding requirements and coordinate with suppliers and client managers as needed
Manage weekly timecard approval process and act as point of contact for administrative systems tasks between Client, staffing partners, and Corporate IT Team
Collaborate with account reconciliation analyst and corporate billing to ensure the timely delivery of invoicing, by completing all tasks involved in the invoice process by the approved deadlines
Coordinate and compile the collection of supplier data and information sheets for supplier set up in the system
Set up new client users, embedded workers, job titles, and other system data elements as needed
Ensure project documentation is updated and archived weekly and can be retrieved for audit, review, and legal purposes
We are currently expanding our team in Krakow and growing our EMEA Talent Acquisition presence. We are seeking an experienced end-to-end recruiter who will serve as an ambassador of our values and culture and who will have the chance to recruit for a wide variety of technical and non-technical roles across Europe, at the same time being part of a close-knit team of professionals across EMEA
Job responsibilities include:
Managing the end-to-end recruitment process from requisition approval until offer acceptance
Partner with internal leadership teams to generate ideas, leverage resources and share information that facilitates an effective search process according to assigned timelines and requirements across Europe
Manage external and internal job postings through various career portals
Act as a search expert for various functional areas by understanding hiring needs, position specifications and search
Utilizes Internet and web-based recruiting sources and systems to identify, manage information and source candidates
Enters, maintains and manages database information (Potentially utilizing several ATS and VMS applications)
Report on sourcing results/effectiveness, process improvement and lessons learned
Ensure that unsuccessful candidates are dispositioned in a timely manner
Manage candidate applications according to data privacy regulations
Other special assignments and functional roles may be assigned; performs other duties as required
Act as liaison between Client and staffing partners on requirement issues while maintaining the integrity of our Service Level Requirements
Ensure job requisitions have adequate candidates and filled in a timely fashion
Screen candidate resumes as needed, for skills match and quality, and short list submissions for manager’s review
Follow up on new contingent worker on-boarding requirements and coordinate with suppliers and client managers as needed
Manage weekly timecard approval process and act as point of contact for administrative systems tasks between Client, staffing partners, and Corporate IT Team
Collaborate with account reconciliation analyst and corporate billing to ensure the timely delivery of invoicing, by completing all tasks involved in the invoice process by the approved deadlines
Coordinate and compile the collection of supplier data and information sheets for supplier set up in the system
Set up new client users, embedded workers, job titles, and other system data elements as needed
Ensure project documentation is updated and archived weekly and can be retrieved for audit, review, and legal purposes
Creation of dynamic, sophisticated dashboards & reports, serving as one of the team’s subject matter experts in the development and maintenance of dashboards & reports
Design Data management & reporting tools
May frequently support business teams in direct discussions with clients
Defines, collects and interprets data in preparation for analytical reports for account support and assigned projects, including but not limited to standard metrics reports, account reviews and case study reports
Provides regularly scheduled metrics and analysis for all projects
Presents metrics to account operations and organization leadership as required
Creates data queries and customized reports as needed using macros, SQL etc
Serves as a technical and problem-resolution expert, manages the resolution of complex reporting issues, and recommends permanent corrective measures
Analyzes current automated production reporting content, procedures, workflows, and recommends improvements
Assists in maintaining the application database and generates reports as scheduled or requested
Leads the reporting maintenance, development, and updating process and communicates to appropriate operational teams
Develops and implements manual processing contingency plans as needed
Participates in internal and external Kick-off meetings and implementation discovery calls to obtain program requirements and client expectations, identifying risks and topics affecting configuration and data requirements. (10%)
Wholly responsible for data collection and ensuring data alignment to the approved configuration summary requirements. (40%) This involves client-facing discussions to obtain necessary data elements, identify and fix discrepancies, and help solution for problems. Prepare files to contain data for upload into various vendor management solution programs, which involves data scrubbing within Excel using various formulas and comparing different data sets to validate for accuracy. Data collection specifics include system setup requirements involving large volumes of data including the following:
Foundational data including job titles, descriptions, rates, user information, billing data, relationship tables, shift setup, pay tables, supplier setup information, billing codes, markups, pay codes
Worker census data for various types of workers including but not limited to contingent workers, non-employees, independent contractors, statement of work contracts
Support go-live activities including system admin and billing support. (30%) This may include:
Manual system and or data buildouts
Preparing and coordinating additional data loads
Performing audits on system data to ensure correct data alignment
Serves as additional resource and subject matter expert for onsite team for system issues and system administration needs
Continuously strive for seamless and error-free implementations
Administer User Acceptance Testing both internally and client-facing. (20%) This involves:
Identifying testing elements to align with configuration
System readiness setup for testers
Test script validation and preparation
Live testing demonstration for both internal and client-facing testing
Monitor testers during test period, troubleshoot tester issues, re-test fails or questions
Testing all elements of configuration and system scenarios, including negative testing, workflow testing, assist with integration testing, single sign on, etc
Preparing audit documentation for tech team, reviewing and troubleshooting system anomalies, identify and manage system corrections, identifying opportunities for training with client and internal team
Staging system data for client testing as well as producing test invoices
Act as liaison between Client and staffing partners on requirement issues while maintaining the integrity of our Service Level Requirements
Ensure job requisitions have adequate candidates and filled in a timely fashion
Screen candidate resumes as needed, for skills match and quality, and short list submissions for manager’s review
Follow up on new contingent worker on-boarding requirements and coordinate with suppliers and client managers as needed
Manage weekly timecard approval process and act as point of contact for administrative systems tasks between Client, staffing partners, and Corporate IT Team
Collaborate with account reconciliation analyst and corporate billing to ensure the timely delivery of invoicing, by completing all tasks involved in the invoice process by the approved deadlines
Coordinate and compile the collection of supplier data and information sheets for supplier set up in the system
Set up new client users, embedded workers, job titles, and other system data elements as needed
Ensure project documentation is updated and archived weekly and can be retrieved for audit, review, and legal purposes
The Supplier Engagement Manager position ensures optimal sourcing strategies are developed and implemented successfully across the enterprise
In-depth category, supplier and market place knowledge
Understanding of customer requirements, experience in sourcing process and total cost of ownership practices
Market analysis
Financial analysis and recommendations
Contract terms, development of negotiation strategies and supplier negotiation
Risk assessments and mitigation, stakeholder engagement, and continuous cost and performance improvement activities
This role also requires a sophisticated level of relationship management interfacing with supply base, requiring balancing of interests to maintain mutually beneficial business outcomes
Further, the Supplier Engagement Manager is responsible for guiding and supporting the customers in sourcing projects and initiatives, demand/consumption management strategies, and on-going support to deliver to forecasted and ad-hoc business needs and key performance goals
Lead cross-functional teams comprised of stakeholders from customers and internal business units in the development and execution of sourcing strategies, supplier selection, negotiation, and contract management
Establish and maintain supplier relationships while optimizing enterprise-wide buying power by reviewing the financial, quality, pricing, service, and availability of suppliers. Identify and address all purchasing needs of customer
Source qualified suppliers and negotiate optimal contractual agreements, often complex and of high-value
Execute effective supplier negotiations and event driven cost reductions to meet annual cost reduction goals
Build appropriate supplier relationships and drive rationalization strategies to maximize category leverage
Manage the RFP / RFQ and RFI process. Knowledge of sourcing tool desired
Work with supply base and customers drive quality, delivery, and continuity of supply
Support the organization’s sense of urgency and ensure that it is aligned with sourcing strategy and customer requirements
Drive continuous cost improvement, supplier base rationalization, supplier relationship management, resolve critical supply issues, develop and establish new part pricing and terms
Develop suppliers in support of our value stream, business and company objectives. Emphasis will be on identifying key suppliers to deliver our total cost initiatives
The Supplier Engagement Manager position ensures optimal sourcing strategies are developed and implemented successfully across the enterprise
In-depth category, supplier and market place knowledge
Understanding of customer requirements, experience in sourcing process and total cost of ownership practices
Market analysis
Financial analysis and recommendations
Contract terms, development of negotiation strategies and supplier negotiation
Risk assessments and mitigation, stakeholder engagement, and continuous cost and performance improvement activities
This role also requires a sophisticated level of relationship management interfacing with supply base, requiring balancing of interests to maintain mutually beneficial business outcomes
Further, the Supplier Engagement Manager is responsible for guiding and supporting the customers in sourcing projects and initiatives, demand/consumption management strategies, and on-going support to deliver to forecasted and ad-hoc business needs and key performance goals
Lead cross-functional teams comprised of stakeholders from customers and internal business units in the development and execution of sourcing strategies, supplier selection, negotiation, and contract management
Establish and maintain supplier relationships while optimizing enterprise-wide buying power by reviewing the financial, quality, pricing, service, and availability of suppliers. Identify and address all purchasing needs of customer
Source qualified suppliers and negotiate optimal contractual agreements, often complex and of high-value
Execute effective supplier negotiations and event driven cost reductions to meet annual cost reduction goals
Build appropriate supplier relationships and drive rationalization strategies to maximize category leverage
Manage the RFP / RFQ and RFI process. Knowledge of sourcing tool desired
Work with supply base and customers drive quality, delivery, and continuity of supply
Support the organization’s sense of urgency and ensure that it is aligned with sourcing strategy and customer requirements
Drive continuous cost improvement, supplier base rationalization, supplier relationship management, resolve critical supply issues, develop and establish new part pricing and terms
Develop suppliers in support of our value stream, business and company objectives. Emphasis will be on identifying key suppliers to deliver our total cost initiatives
Participates in internal and external Kick-off meetings and implementation discovery calls to obtain program requirements and client expectations, identifying risks and topics affecting configuration and data requirements. (10%)
Wholly responsible for data collection and ensuring data alignment to the approved configuration summary requirements. (40%) This involves client-facing discussions to obtain necessary data elements, identify and fix discrepancies, and help solution for problems. Prepare files to contain data for upload into various vendor management solution programs, which involves data scrubbing within Excel using various formulas and comparing different data sets to validate for accuracy. Data collection specifics include system setup requirements involving large volumes of data including the following:
Foundational data including job titles, descriptions, rates, user information, billing data, relationship tables, shift setup, pay tables, supplier setup information, billing codes, markups, pay codes
Worker census data for various types of workers including but not limited to contingent workers, non-employees, independent contractors, statement of work contracts
Support go-live activities including system admin and billing support. (30%) This may include:
Manual system and or data buildouts
Preparing and coordinating additional data loads
Performing audits on system data to ensure correct data alignment
Serves as additional resource and subject matter expert for onsite team for system issues and system administration needs
Continuously strive for seamless and error-free implementations
Administer User Acceptance Testing both internally and client-facing. (20%) This involves:
Identifying testing elements to align with configuration
System readiness setup for testers
Test script validation and preparation
Live testing demonstration for both internal and client-facing testing
Monitor testers during test period, troubleshoot tester issues, re-test fails or questions
Testing all elements of configuration and system scenarios, including negative testing, workflow testing, assist with integration testing, single sign on, etc
Preparing audit documentation for tech team, reviewing and troubleshooting system anomalies, identify and manage system corrections, identifying opportunities for training with client and internal team
Staging system data for client testing as well as producing test invoices
Act as liaison between Client and staffing partners on requirement issues while maintaining the integrity of our Service Level Requirements
Ensure job requisitions have adequate candidates and filled in a timely fashion
Screen candidate resumes as needed, for skills match and quality, and short list submissions for manager’s review
Follow up on new contingent worker on-boarding requirements and coordinate with suppliers and client managers as needed
Manage weekly timecard approval process and act as point of contact for administrative systems tasks between Client, staffing partners, and Corporate IT Team
Collaborate with account reconciliation analyst and corporate billing to ensure the timely delivery of invoicing, by completing all tasks involved in the invoice process by the approved deadlines
Act as the point of contact between Agile·1 Corporate and staffing partners for any contractual, accounting or payment inquiries
Support the implementation team with data collection during the implementation process, and ongoing for client expansions
Coordinate and compile the collection of supplier data and information sheets for supplier set up in the system
Set up new client users, embedded workers, job titles, and other system data elements as needed
Provide user training to Client and staffing partner users as needed
Ensure project documentation is updated and archived weekly and can be retrieved for audit, review, and legal purposes
Support the implementation team with data collection during the implementation process, and ongoing for client expansions
Coordinate and compile the collection of supplier data and information sheets for supplier set up in the system
Set up new client users, embedded workers, job titles, and other system data elements as needed
Functions as Analyst in the European Shared Services Center located in Kraków. The main responsibilities will revolve around the financial part of the solutions offered by Agile1 to the European clients, analyzing data and information in order to efficiently process invoices and payments, input data into systems, act as point of escalation for billing issues, ensuring data is exported timely and accurately, developing and maintaining billing processes and procedures, and collaborating with stakeholders to ensure seamless delivery. Maintains standards of professionalism of AgileOne by consistently providing a high level of customer service
Job responsibilities:
Consist of a hybrid of core elements from OtC, PtP, RtR, and area of Data Analysis
Create/maintain excel spreadsheets
Process and analyze data In MS Excel
Invoicing clients and vendors
Account reconciliation
Aging reporting
Soft collections via email and phone
Regular contact with Onsite teams and internal & external stakeholders
Verify summaries with vendors and resolve any noted discrepancies
Assist as needed with verification of employee timecards and communication with the vendors regarding discrepancies noted
Review the on-site adjustment requests for pertinence and accuracy